Federal Work Study - Human Resources Assistant

Southwestern Oregon Community College•Coos Bay, OR

47d•Onsite

About The Position

This position performs a variety of tasks and provides support to the Director of Human Resources to maintain orderly office procedures, confidential data, and efficient daily operation of the office. This role is open to Student Workers and requires 3 to 20 hours per week.

Requirements

Must be current degree-seeking student enrolled in at least 6 credits.
Must maintain Satisfactory Academic Progress and maintain a minimum GPA of 2.0.
Must be eligible to receive FWS based on financial need and eligibility requirements determined by FAFSA.
Ability to maintain confidentiality.
Ability to learn college's processes, procedures, policies, and practices.
Excellent listening, oral, and written communication skills.
Ability to receive and process information in a professional, sensitive, confidential, and timely manner.
Level of computer literacy sufficient to use software such as word processing, spreadsheets, and databases to produce correspondence and documents.

Responsibilities

Greet office visitors, answer questions, and answer phones in absence of other office staff, and direct visitors and/or callers appropriately.
Process office mail.
Perform general maintenance of office equipment including refilling paper, clearing paper jams, and calling for service work.
Prepare lists, reports, and statistics as directed.
File official personnel documents.
Make personnel and confidential files for all new hires.
Make changes to files as appropriate in accordance with personnel changes.
Serve as file clerk for archiving purposes, utilizing automated scanning system to maintain historical personnel files.
Maintain confidential information associated with all aspects of human resources office.
Follow safety procedures and maintain work area in a clean and orderly way.