Human Resources Assistant - Talent Acquisition
About The Position
The Talent Acquisition Assistant will serve as the primary contact for internal employees and external candidates, addressing inquiries with professionalism, accuracy, and timeliness. This role provides exceptional customer service by assisting with HR-related questions, processes, and issue resolution. The assistant will manage a high-volume departmental phone line, respond to emails and walk-in inquiries while maintaining confidentiality, and support overall HR office operations to ensure a welcoming and organized environment. A key part of this role involves partnering closely with recruiters to support full-cycle hiring activities, including interview scheduling, candidate communications, and onboarding logistics. The assistant will also coordinate all pre-employment requirements such as background checks and pre-employment physicals/screenings, maintain and update electronic personnel files with accuracy and confidentiality, and ensure compliance with company policies and legal requirements. Additional duties include supporting data entry, reporting, audits, scheduling for a multi-shift workforce, and contributing to special HR projects and continuous improvement initiatives.
Requirements
- Minimum of 2 years of administrative experience (HR environment preferred)
- High school diploma or equivalency
- Demonstrated ability to multi-task effectively in a fast-paced, high-volume setting
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Ability to maintain confidentiality and handle sensitive information responsibly
- Flexibility to work varied schedules and travel as needed to support operations
Responsibilities
- Serve as primary contact for internal employees and external candidates, addressing inquiries with professionalism, accuracy, and timeliness
- Provide exceptional customer service by assisting with HR-related questions, processes, and issue resolution
- Manage a high-volume departmental phone line, ensuring calls are handled efficiently and routed appropriately
- Respond to emails and walk-in inquiries while maintaining confidentiality and professionalism
- Support overall HR office operations and ensure a welcoming, organized environment
- Partner closely with recruiters to support full-cycle hiring activities
- Assist with interview scheduling, candidate communications, and onboarding logistics
- Coordinate all pre-employment requirements, including background checks and pre-employment physicals and screenings
- Maintain and update electronic personnel files with a high degree of accuracy and confidentiality
- Ensure compliance with company policies and legal requirements related to recordkeeping
- Support data entry, reporting, and audits as needed
- Support scheduling and coordination for a multi-shift workforce, which may include early mornings or late afternoons
- Contribute to special HR projects and continuous improvement initiatives
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
