Human Resources Assistant - Talent Acquisition
About The Position
This role serves as the primary contact for internal employees and external candidates, addressing inquiries with professionalism, accuracy, and timeliness. The Talent Acquisition Assistant will provide exceptional customer service by assisting with HR-related questions, processes, and issue resolution. This position manages a high-volume departmental phone line, ensuring calls are handled efficiently and routed appropriately, and responds to emails and walk-in inquiries while maintaining confidentiality and professionalism. The assistant will partner closely with recruiters to support full-cycle hiring activities, including interview scheduling, candidate communications, and onboarding logistics. Additionally, the role involves coordinating all pre-employment requirements, maintaining and updating electronic personnel files with a high degree of accuracy and confidentiality, and ensuring compliance with company policies and legal requirements related to recordkeeping. Support for data entry, reporting, and audits is also required, along with scheduling and coordination for a multi-shift workforce. The position will also contribute to special HR projects and continuous improvement initiatives.
Requirements
- Minimum of 2 years of administrative experience (HR environment preferred)
- High school diploma or equivalency
- Demonstrated ability to multi-task effectively in a fast-paced, high-volume setting
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Ability to maintain confidentiality and handle sensitive information responsibly
- Flexibility to work varied schedules and travel as needed to support operations
Responsibilities
- Serve as primary contact for internal employees and external candidates, addressing inquiries with professionalism, accuracy, and timeliness
- Provide exceptional customer service by assisting with HR-related questions, processes, and issue resolution
- Manage a high-volume departmental phone line, ensuring calls are handled efficiently and routed appropriately
- Respond to emails and walk-in inquiries while maintaining confidentiality and professionalism
- Support overall HR office operations and ensure a welcoming, organized environment
- Partner closely with recruiters to support full-cycle hiring activities
- Assist with interview scheduling, candidate communications, and onboarding logistics
- Coordinate all pre-employment requirements, including background checks, pre-employment physicals and screenings
- Maintain and update electronic personnel files with a high degree of accuracy and confidentiality
- Ensure compliance with company policies and legal requirements related to recordkeeping
- Support data entry, reporting, and audits as needed
- Support scheduling and coordination for a multi-shift workforce, which may include early mornings or late afternoons
- Contribute to special HR projects and continuous improvement initiatives
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
