Human Resources Assistant / Receptionist

Braille Works•Seffner, FL

9d•Onsite

About The Position

The HR Assistant / Receptionist serves as the first point of contact for visitors and employees while supporting Human Resources operations. This role balances front desk responsibilities with HR coordination, ensuring a professional and organized workplace experience. This role is execution-focused, operating within defined processes and supporting HR and leadership with onboarding, coordination, and administrative tasks while maintaining confidentiality and compliance standards.

Requirements

High attention to detail and accuracy in all HR documentation, onboarding, and employee records with minimal errors
Strong organization and follow-through, ensuring tasks, documentation, and requests are completed fully and on time
Ability to manage multiple priorities and interruptions while maintaining professionalism and responsiveness at the front desk
Consistent execution of defined processes (onboarding, I-9/E-Verify, recordkeeping) without deviation
Professional communication and customer service skills, serving as a reliable and welcoming first point of contact for employees, candidates, and visitors
Clear judgment on when to escalate issues versus when to resolve independently within defined responsibilities
Discretion and integrity in handling confidential information, including employee records and sensitive HR matters
Reliability and consistency, demonstrating dependability in both administrative and front desk responsibilities
Adaptability to shifting priorities and business needs, with a willingness to support both HR and administrative functions as required
Ability to learn and effectively use internal systems (HRIS, timekeeping, onboarding tools) while maintaining data accuracy
Awareness of role boundaries, supporting HR operations without stepping into decision-making, policy interpretation, or employee relations matters
High School Diploma or equivalent required
Minimum of 1 year of Human Resources or HR administrative experience required to be considered
Computer-based skills assessment
Background check, Drug Test, and client-required screenings

Nice To Haves

Experience supporting onboarding, I-9/E-Verify, employee records, or HR systems strongly preferred
Additional administrative or customer service experience may be considered only if combined with direct, hands-on HR-related responsibilities

Responsibilities

Assist with onboarding processes, including new hire paperwork, system entry, and coordination of first-day activities.
Support I-9 completion and E-Verify processing in accordance with compliance requirements.
Coordinate background checks and pre-employment requirements.
Maintain employee records in accordance with company policy and data security standards.
Assist with handbook acknowledgments, policy tracking, and HR system updates.
Support benefits administration tasks and respond to basic employee inquiries.
Assist with timekeeping inquiries and provide administrative payroll support.
Schedule interviews and coordinate candidate communication and logistics.
Support job posting processes and applicant tracking.
Assist HR and leadership with documentation, reporting, and special projects.
Support employee engagement and morale initiatives.
Greet and assist visitors and employees professionally.
Answer and direct calls, emails, and inquiries.
Maintain visitor logs and enforce access/security protocols.
Manage mail, packages, and deliveries.
Maintain a clean and organized reception area.