Human Resources Assistant I (Limited Term)

Salud Para la Gente•Watsonville, CA

6d•Onsite

About The Position

Under the supervision of the Human Resources Manager, this role provides technical and clerical support within the HR Department. The position involves a variety of administrative tasks, support for recruitment and orientation processes, and assistance with HR functions such as leave management, benefits, and employee performance.

Requirements

High school diploma or GED
At least two years’ experience in Human Resources
Demonstrated ability to maintain high level of discretion and confidentiality
Proficient in Microsoft Office Suite: Word, Excel, PowerPoint and Outlook.
Valid CA driver’s license and current vehicle insurance
Must be able to travel to various clinic sites.
Strong interpersonal, organizational and communication (written and oral) skills.
Ability to communicate effectively and respectfully with people from different racial, ethnic and cultural groups.
Ability to maintain effective and cooperative working relationships with employees and public.
Knowledge of proper grammar, spelling, punctuation and correspondence format.
Knowledge of fundamental and best practices of a human resources organization, including federal and state rules and regulations.
Knowledge of principles of gathering data and generating reports.
Knowledge of and experience using HRIS databases.

Nice To Haves

AA preferred

Responsibilities

Provides general administrative support including preparation of correspondence, forms, and reports, scheduling meetings, and processing confidential documents.
Supports the recruitment process by assisting with candidate interviews, preparing interview documentation, administering pre-employment tests, managing ATS processing, conducting reference and education checks, background checks, and scheduling physical exams and TB tests.
Supports the orientation process by notifying departments of new employees, assisting with orientation packets, scheduling presentations, assisting with meetings, inputting new employee data, and arranging for new employee lunches.
Provides technical and administrative support for leave management, benefit administration, workers compensation, and HR procedures and policies.
Assists in the employee performance process by notifying managers, monitoring responses, and filing finalized evaluations.
Establishes and maintains personnel files, employee data, recruitment relations records, files, correspondence, and reports accurately and in an organized manner.
Assists in maintaining the HRIS database, including accurate and timely processing of new employees and Personnel Action Forms (PAFs) for changes in employee status, payroll, and benefits.
Assists in processing reports regarding evaluations and updating all documentation.
Assists in gathering data and organizing statistical information for various purposes.
Assists in obtaining documentation and updating files and HRIS data.
Monitors HR emails and promptly responds or directs them to the appropriate person.
Opens and sorts department mail and ensures it is delivered to the appropriate person.
Answers, screens, and properly directs HR Department phone calls.
Promptly responds to and appropriately directs questions from managers, employees, and outside individuals.
Manages sensitive and confidential matters concerning employees, employee relations, organizational changes, and pay issues.
Maintains a high level of discretion and confidentiality.
Performs other duties as assigned.