Administrative Assistant - Transportation - Term Limited

Community Transit•Everett, WA

4d•Hybrid

About The Position

This is a term-limited position with a minimum duration of 12 months, potentially extendable up to an additional 12 months based on organizational needs and funding. The role provides administrative support to the Transportation department staff, involving coordination of schedules, organization of meetings and events, and support for special projects. Responsibilities include document creation and formatting, file maintenance, project assistance, and support for departmental programs. The position also acts as a liaison, interacting with internal and external customers to respond to requests and share information. Appointment to this position does not guarantee continued employment beyond the term-limited assignment, though incumbents may be considered for regularly funded positions if they become available.

Requirements

3 or more years of general administrative experience handling sensitive information.
Experience using Microsoft Office applications.
Typing minimum of 50 words per minute, with accuracy.
An equivalent combination of education and experience to successfully perform the job duties is also accepted.
General office procedures, practices, and etiquette.
Grammar rules.
Customer Service.
Time management, multi-tasking, and adjusting to changing priorities.
Familiarity with record and file management systems.
Business procedures and correspondence.
Fostering an inclusive workplace by upholding Community Transit’s core values in support of the organization’s vision and mission.
Inspiring team commitment, pride, and trust while promoting cooperation and motivating members to achieve shared goals.
Demonstrating courtesy, sensitivity, and respect in all interactions.
Strong verbal and written communication.
Time management, multi-tasking, and adjusting to changing priorities.
Exercising good judgment, to discern when to take problems to a higher authority for resolution or guidance.
Scheduling.
Data and record management.
Handling sensitive and confidential data with discretion.
Taking and transcribing meeting minutes.

Nice To Haves

Experience working in the Public Sector or Transportation industry.
Knowledge of Community Transit policies and procedures.

Responsibilities

Provide administrative assistance to Transportation department staff.
Support the preparation and coordination of reports, presentations, and meetings.
Provide information to internal and external customers.
Participate in budget administration tasks, including cost monitoring, expenditure tracking, and supporting vendor payment audits.
Assist in establishing schedules and methods for monitoring administrative activities and implementing departmental policies and procedures.
Serve as a support point of contact between different teams, assisting with communicating project updates, changes, and key information to relevant stakeholders.
Foster effective communication for collaboration and information flow.
Assist in evaluating operations and activities, provide input for improvements, and contribute to the preparation of various daily reports.
Perform other duties of a similar nature or level.