Human Resources Assistant – Compliance

Elica Health Centers • Sacramento, CA

10d • Hybrid

About The Position

Join Elica’s mission and become a part of a team where every day is an opportunity to make a positive impact in your community! At Elica Health Centers, we share a common goal: provide the best possible patient care to our growing community! Our passion extends throughout Elica, from the exceptional healthcare services we provide to our underserved patients at our Community Health Clinics and state-of-the-art mobile medicine program, Health on Wheels, to our Resource Center where we empower patients and members of the community to connect with resources to help them build healthy and full lives. Elica Health Centers is seeking a detail-oriented Human Resources Assistant to support employee onboarding and key HR compliance processes. This position is well suited for someone who enjoys organized, process-driven work, maintains accurate records, and follows assignments through completion.

Requirements

• High school diploma or equivalent required.
• At least one year of administrative or records-management experience, preferably in Human Resources.
• High level of computer literacy and the ability to work efficiently across multiple systems.
• Intermediate proficiency with Google Docs and Google Sheets.
• Strong attention to detail, organization, follow-through, and time-management skills.
• Ability to maintain confidential employee, medical, and organizational information.
• Effective written communication and customer-service skills.
• Must have a current and valid California driver’s license and the ability to provide proof of personal auto insurance on the vehicle driven during working hours.
• If selected for an employment opportunity with Elica Health Centers, external hires must provide proof of immunizations (Hepatitis B, MMR, Varicella & Tetanus), tuberculosis clearance, and proof of COVID-19 vaccination status prior to their scheduled start date.
• Subject to criminal background investigation and drug screen.

Nice To Haves

• Associate degree or coursework in Human Resources, Business Administration, Healthcare Administration, or a related field preferred.
• Experience in a healthcare or compliance-focused environment preferred.
• Experience using an HRIS or electronic records system preferred.
• Knowledge of onboarding, Form I-9, credentialing, healthcare certifications, or employee immunization compliance preferred.
• Working knowledge of DocuSign preferred.

Responsibilities

• Coordinate assigned pre-employment and onboarding requirements for employees and contractors.
• Prepare documentation and employee records for weekly New Employee Orientation.
• Create and review new-hire files for completeness and accuracy.
• Monitor Form I-9 completion, documentation, reverification, and follow-up.
• Process employee demographic changes and update applicable HR systems and records.
• Communicate onboarding status and escalate issues that may affect an anticipated start date.
• Execute employee immunization, TB screening, fitness-for-duty, and related health-compliance processes.
• Review and record documentation, monitor compliance status, and communicate outstanding requirements.
• Follow assigned compliance items through completion and escalate complex or nonstandard matters.
• Complete periodic and annual immunization compliance projects.
• Execute assigned employee credentialing and recredentialing processes.
• Collect, verify, track, and maintain required credentials and supporting documentation.
• Assist with audits, reports, HR projects, and routine employee inquiries.
• Help develop and update standard work procedures for assigned responsibilities.
• Maintain current knowledge of requirements and procedures applicable to assigned areas.

Benefits

• Medical, Dental & Vision Insurance – Choice of PPO medical plans through Anthem Blue Cross, including a Premier PPO option with $0 in-network out-of-pocket costs, plus dental and vision coverage.
• Health Plans include care navigation and provider support resources to help with finding care, understanding benefits, and billing questions.
• Coverage options are available for individual and family tiers.
• Paid Time Off – Up to 3 weeks of vacation in the first year, plus 7 paid holidays and 1 floating holiday
• Retirement – 403(b) plan with up to 4% employer match and immediate vesting
• Ancillary & Voluntary Benefits – Employer-paid life insurance, Employee Assistance Program (EAP), Flexible Spending Accounts (Health Care & Dependent Care), and optional supplemental benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED