Human Resources and Payroll Specialist

Oakland Museum of CA•Oakland, CA

About The Position

The Human Resource and Payroll Specialist supports OMCA’s Human Resources function with general human resources and payroll administrative duties, to include but not limited to payroll and benefits administration, onboarding and offboarding, state and federal compliance and HRIS support and other duties as assigned.

Requirements

Ability to display and encourage visitor and internal customer service, take and share responsibility and treat others with respect
3-5 years related experience in both HR, Benefits and Payroll administration
A.A. or B.A. degree in related field and/or PHR Certification, preferred
Benefits administration and compliance experience preferred
Basic knowledge of federal/state employment and benefit laws
ADP Workforce Now benefit experience, preferred
English language proficiency in both spoken and written form
Working knowledge of Google Workspace, MS Suite (Word, Excel, PowerPoint), and HRIS software, required
Experience with payroll processing, labor laws and payroll accounting, preferred
Ability to interface and work well with all levels of management and staff, while maintaining confidentiality and using sound judgment, required
Ability to perform multiple tasks with varying priorities and pay attention to detail
Ability to communicate effectively verbally and in writing
Flexibility and excellent organizational skills

Nice To Haves

PHR Certification
ADP Workforce Now benefit experience
Experience with payroll processing, labor laws and payroll accounting

Responsibilities

Oversee the timecard collection and review process
Ensure coordination of ADP with OMCA holiday schedule and staff
Oversee the processing of wages and overtime, calculations and record payroll deductions, process manual check requests, process termination and pay adjustments, process garnishments accurately and timely and verify finished product
Update and maintain payroll system for tax deductions, payroll deductions, accruals, new legislation and accounting changes
Ensure maintenance of payroll records in accordance with company policy and federal and state regulations
Partner with Accounting to provide hours analysis for safe harbor and 403(b) contributions
Ensure compliance, timely preparation and distribution of ACA Form 1095 documents to employees and IRS
Complete and submit EDD requests including wage garnishment
Primary liaison with ADP and TIAA-CREF for resolution of payroll and 403(b) Plan processing issues, audit staff hours monthly for eligibility requirements and catch up contributions
Participate in annual benefits election activities with broker and in conjunction with the Senior Director of People; manages open enrollment and health and wellness events
Administer employee enrollments into benefits plans, billing audits/payments and compliance reporting requirements
Perform data updates to HRIS and benefits portal
Administer COBRA benefits for former employees
Administer pre-tax reimbursement programs (i.e commuter benefits, FSA/HSA, etc)
Track compliance of state and federal mandated training (i.e. Harassment Prevention and OSHA training)
Maintain required labor law postings and notices, HR record retention, personnel and medical files, as well as other HR related documentation
Assist HR Manager with completion of annual reporting requirements including: Medicare Part D, CMS, EEO filing, and Vet 100/100A
Coordinate new hire onboarding, including: background check, documentation, orientation, benefits enrollment, and relocation
Partner with institutional recruiter and other related staff regarding recruitment and onboarding activities, internship/fellowship programs and volunteer
Assist HR Manager with onboarding, offboarding and leave of absence paperwork and process
Provide employee support on HR policies and procedures and Collective Bargaining Agreement
Respond to employee questions and inquiries that are received in the OMCA HR email mailbox