Human Resources and Operations Admin

Mclaurin Aerospace•Knoxville, TN

About The Position

Mclaurin Aerospace is an aerospace engineering firm with a special focus on combining the best features of research and industry in order to foster innovation. Our organization strongly supports research, publication, and engagement with the academic community. We encourage our employees to remain on the cutting edge of new developments in their respective disciplines. As a Human Resources & Operations Admin at Mclaurin Aerospace, you will be responsible for supporting the day-to-day functions of Human Resources, Operations, and Contract Administration. This role coordinates key HR processes such as onboarding, employee records management, compliance, and benefits administration, while also assisting with operational workflows and contract documentation. This is a part-time position (approximately 20 hours per week) with the potential to transition into a full-time role based on business needs and performance. The ideal candidate is highly organized, detail-oriented, and comfortable managing responsibilities across multiple functional areas.

Requirements

Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent experience)
2+ years of experience in HR, administration, operations, contract support, or a related role preferred
Strong organizational skills with the ability to manage multiple priorities and deadlines
High level of discretion and ability to handle sensitive and confidential information
Detail-oriented, proactive, and adaptable with a strong problem-solving mindset
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Excellent written and verbal communication skills
US Citizenship and the ability to pass a comprehensive security background investigation is required.

Nice To Haves

Exposure to government contracting or subcontracting environments preferred, particularly supporting prime contractors or regulated industries
Basic familiarity with federal contracting requirements (e.g., FAR/DFARS concepts, flow-down clauses) is a plus, but not required
Familiarity with employment laws and HR best practices is a plus
Experience with HRIS and ATS platforms and timekeeping systems preferred

Responsibilities

Coordinate onboarding for new hires
Maintain and update HR records, employee databases, and personnel files in compliance with company policies and legal requirements
Support timekeeping processes
Assist with benefits administration and employee communications
Support HR compliance activities, audits, and reporting requirements
Respond to employee inquiries regarding HR policies, procedures, and programs
Create, maintain, and update HR procedures and documentation
Support employee engagement initiatives and internal communications
Assist with day-to-day operational processes
Track and help manage internal projects, workflows, and deadlines
Support continuous improvement initiatives by documenting and streamlining organizational procedures
Coordinate administrative logistics such as scheduling, reporting, and internal communications
Assist in the administration of subcontracts issued under U.S. Government prime contracts, ensuring alignment with prime contract requirements and expectations
Support the review and processing of incoming subcontract agreements, NDAs, and teaming agreements from prime contractors
Ensure required flow-down provisions from prime contracts (including applicable FAR/DFARS clauses) are properly incorporated and tracked
Maintain organized, accurate, and audit-ready subcontract files in accordance with company policies and federal recordkeeping requirements
Track key subcontract elements including periods of performance, funded value, labor categories, deliverables, and option periods
Coordinate with internal teams (HR, Finance, Operations) to ensure compliance with subcontract terms, including labor qualifications, timekeeping, and billing requirements
Assist with subcontractor and consultant onboarding in alignment with contract requirements (e.g., representations and certifications, compliance documentation, security requirements)
Monitor and track compliance with subcontract reporting requirements, deliverables, and data submissions to prime contractors
Support preparation for audits and reviews, including DCAA audits, prime contractor audits, and internal compliance checks
Assist in maintaining compliance with regulatory requirements such as CMMC, ITAR, and Controlled Unclassified Information (CUI) handling, as applicable
Track and flag potential risks such as scope changes, funding limitations, or performance issues, escalating as appropriate
Help ensure proper documentation and coordination for subcontract modifications, extensions, and closeout activities