Human Resources and Administrative Coordinator

SHARE FOUNDATION•El Dorado, AR

just now•Onsite

About The Position

Responsible for overseeing day-to-day human resources functions while also supporting administrative and operational processes related to billing, reconciliations, and organizational policy management. This position requires a highly organized and detail-oriented professional who can balance employee support, compliance responsibilities, financial coordination, and administrative oversight in a dynamic environment.

Requirements

Professionalism, confidentiality, strong communication skills, and the ability to manage multiple priorities while supporting the organization’s mission and operational goals.
Minimum of 3–5 years of experience in human resources, office administration, or related roles.
Experience with billing, reconciliations, or financial administrative processes.
Knowledge of HR practices, employment regulations, and confidentiality standards.
Strong organizational and multitasking abilities.
Proficiency in Microsoft Office and HR/payroll or billing software systems.
Excellent written and verbal communication skills
Sedentary Work: Sedentary Work involves exerting up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs may be defined as Sedentary when walking and standing are required only occasionally, and all other Sedentary criteria are met.
Hear alarms/telephone/normal speaking voice
Have good manual dexterity to operate a computer keyboard
Have clarity of vision with/without corrective lenses
Work in a constant state of alertness and in a safe manner
This position is considered Safety Sensitive under applicable Arkansas laws about the use of marijuana for medicinal purposes. This position includes as part of the job duties performing life-threatening procedures and regularly working with controlled substances, foods, medicine, and highly sensitive and confidential medical information. This position is one in which a lapse of attention could result in injury, illness, or death. For the safety of the employee and others, the employee must be able to work in a constant state of alertness and concentrate for long periods of time while performing life-threatening procedures and working with controlled substances, foods, medicine and confidential medical information.
Complete all required training
Name not present on the federal and state office of inspector general registry
Availability to work as scheduled during hours of operation 30-40 hours a week
Must be able to treat ALL people with respect and courtesy without bias or discrimination
ALL SHARE employees are required to keep informed of and comply with the non-discrimination policy as stated: SHARE does not discriminate based on race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law in admission or access to or treatment or employment in its programs or activities. The President/CEO of the SHARE FOUNDATION has been designated to coordinate efforts to comply with the Americans with Disabilities Act of 1991, which prohibits discrimination on the basis of handicap or disability.

Nice To Haves

Associate’s or Bachelor’s degree in Human Resources, Business Administration, Accounting, or related field preferred.
SHRM certification preferred.

Responsibilities

Coordinate recruitment activities, including job postings, applicant screening, interview scheduling, onboarding, and orientation
Maintain employee personnel files and HR records in compliance with applicable laws and regulations
Assist with employee benefits administration, enrollment, and related communications
Support payroll processing and employee timekeeping coordination
Serve as a point of contact for employee questions regarding policies, procedures, and benefits
Responsible for employee relations matters and performance management processes
Coordinate training, compliance requirements, and staff development initiatives
Provide ongoing support, coaching, and mentoring to staff related to organization processes.
Ensure confidentiality of sensitive employee and organizational information
Assist in the development, implementation, and maintenance of organizational policies and procedures
Maintain and update employee handbook and policy manuals
Support compliance with federal, state, and local employment regulations
Assist with OSHA documentation, workplace safety initiatives, and required reporting
Monitor required certifications, licenses, and employee compliance documentation
Manage membership billing processes
Process payments, invoices, account adjustments, and membership updates
Perform monthly reconciliations of accounts and related financial records
Coordinate with finance staff regarding deposits, reporting, and discrepancies
Maintain accurate billing and membership records
Assist with reporting and analysis related to membership activity and revenue tracking
Prepare reports, correspondence, and administrative documentation
Support organizational initiatives and special projects as assigned
Maintain organized records and filing systems
Assist with board, committee, or leadership administrative support as needed
Promote a positive, professional, and customer-focused environment
Demonstrate an understanding of how SHARE’s IMPACT values help achieve our mission to identify, develop, and foster programs and services that further the health and well-being of the people of our community and surrounding areas.
Demonstrate those values on a daily basis and be willing to overcome behaviors that negatively impact relationships with co-workers and the people we serve.
Adhere to all SHARE Foundation Policies and Procedures.