Human Resources and Accounts Payable Assistant
About The Position
This dynamic role combines Human Resources, Accounting, and administrative leadership into one impactful position. As our Human Resources & Accounts Payable Assistant, you’ll play a key role in keeping the organization running smoothly. From supporting payroll, recruiting, onboarding, and benefits administration to ensuring accurate and timely payment of invoices, your work will directly support both our employees and our financial operations. You’ll also be at the heart of executive operations—helping prepare for Board meetings, maintaining critical records, supporting compliance efforts, and creating polished, professional communications that reflect the organization’s high standards. This position is perfect for someone who: Enjoys variety and thrives on juggling multiple priorities Values accuracy, organization, and confidentiality Takes pride in supporting both people and processes Brings a collaborative mindset and is always ready to step in where needed In this role, no two days are the same—you’ll contribute across departments, build relationships throughout the organization, and make a meaningful impact every single day. If you’re looking for a position where your skills, flexibility, and professionalism truly shine, this is your opportunity to grow and make a difference.
Requirements
- An Associate degree in accounting, human resources or administrative assistant program, or equivalent work experience
- 3 to 5 years of related work experience, preferred
- Proficiency with Microsoft Word, Excel, Outlook, Teams and Loop
- Excellent customer relations demeanor; professional in appearance and communication
- Ability to work independently
- Maintain a high level of confidentiality
- The ability to accurately produce professional looking documents
- Excellent proofreading skills
- The ability to prioritize the workload with good time management and organizational skills
- Ability to be trained and become proficient on a variety of software programs
- Excellent interpersonal skills
Nice To Haves
- 3 to 5 years of related work experience
Responsibilities
- Completes biweekly payroll
- Recruitment activities
- New hire orientation
- Benefits administration
- Personnel files
- Pays the Bank’s bills accurately and on a timely basis; follows procedures to authenticate invoices and ensures that no duplicate or fraudulent invoices are paid.
- Manages and files notary applications and renewals.
- Cross trains in performing functions of other accounting staff to act as back-up of staff person’s primary responsibilities on occasion.
- Prepares a variety of correspondence and documents with a high degree of accuracy and confidentiality
- Prepares for Board meetings; collects policy revisions and agenda items; prepares meeting minutes; maintains corporate minute book in confidence
- Maintains copies of Board agendas and minutes for reference by auditors, examiners, and senior officers
- Ensures all policies are updated in a timely manner.
- Prepares appropriate documents for annual meeting
- Generates departmental reports, as needed.
- Updates daily rates on website
- Assigns daily online leads to appropriate personnel
- Administrative duties, such as, mail and back-up receptionist.
- Provides assistance to others as the need arises and as directed by the Controller and Human Resources Director.
- Is responsible for successful completion of all required compliance training.
- Performs job duties in accord with relevant training
- Conducts oneself in accord with the Bank’s core values
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
