Human Resources Administrator

McGill University•Montreal, QC

1d•CA$63,350 - CA$85,710•Hybrid

About The Position

Under the supervision of the Administrative Officer, the Human Resources Administrator assists with HR business processes and their application. This position acts as a resource on HR issues to all AMURE, AMUSE, MUNACA, MPEX, and Academic Associate employees at the Montreal Neurological Institute (MNI).

Requirements

Demonstrated experience working in a human resources environment.
Demonstrated experience working with information of a sensitive and confidential nature.
Excellent interpersonal skills to establish and maintain effective working relationships with various stakeholders at all levels.
Ability to adapt and multi-task in a fast-paced environment and to carry on simultaneous projects.
Client focused and proven attention to detail.
Demonstrated ability to work in a computerized environment using word-processing, databases, spreadsheets and presentation software.
Fluently bilingual in English and French.
DEC III
3 Years Related Experience

Nice To Haves

Experience with University HR policies and collective agreements is an asset.
Knowledge of Workday and LinkedIn is an asset.
CRHA/CHRP designation is an asset.

Responsibilities

Assist managers for all operational activities related to HR, from recruitment to retirement.
Provide support to the administrative team for the Faculty of Medicine and Health Sciences and the University.
Identify position requirements, draft job descriptions and postings, assist in interviews and selection.
Prepare letters of offer and participate in onboarding and orienting new employees, administer trial/probationary reviews.
Support the hiring process for Academic Associates, Research Assistants, Research Associates (casual and regular), post-doctoral fellows, graduate and undergraduate research trainees.
Work closely with clients to ensure that they understand the impact of recruitment and selection issues; ensure that all new hires meet requirements.
Assist the manager in providing guidance to managers/academic staff within the MNI regarding employee relations issues.
Perform preliminary investigations of employment and labour relation cases to gather background information and documentation for manager.
Assist manager with continuous follow-up on all current employee and labour relations cases.
Oversee processing of all payroll transactions for the MNI.
Ensure accuracy and compliance of all payments.
Ensure effective processing of all documentation pertaining to employee terminations and transfers.
Assist with the compilation of statistics for turnover reports.
Administer all medical leaves for the MNI.
Maintains data to provide to Faculty/Central.
Ensure prompt hiring of replacement staff.
Ensure prompt administration of CNESST dossiers and assists with issues related to health and safety.
Oversee the administrative processes for all leaves.
Complete all required documentation.
Analyze statistics on leaves to look for patterns.
Provide information and make recommendations to manager.
Perform other related duties as required.

Benefits

Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits