Human Resources Administrator

University of Guelph•Guelph, ON

5d•Onsite

About The Position

The Ontario Veterinary College (OVC) is seeking a professional and customer-service-oriented Human Resources Administrator to join our team within Integrated College Services. As part of the Integrated College Services team, the HR Administrator will also play a vital role in establishing more efficient and effective processes, supporting continuous improvement initiatives, and contributing to the harmonization of HR services across the college. Our OVC HR team, in partnership with our HR central team, is responsible collectively for maintaining the end-to-end employee lifecycle changes for approximately 1,000 appointments. This role is a key contributor to the delivery of HR services across OVC and the Health Sciences Centre (HSC), supporting both administrative and strategic OVC HR functions. The successful candidate for this position will be someone who is highly adaptable, able to prioritize on tight deadlines, and enjoys working in a fast-paced environment to provide strategic support throughout the employee lifecycle, including recruitment, onboarding, document creation, record management, and payroll coordination. This position will be responsible for strategic decision-making regarding human resources operations in consultation with leadership and managers which will require understanding complex organizational structures and dynamic staffing changes, and applying knowledge and requirements of collective bargaining agreements, institutional policies and procedures, industry best practices and labour laws and regulations. Additionally, the incumbent will be expert in the use of university human resources management systems and associated systems, and will be a subject matter expert in its implementation for the entire employee life cycle at OVC. This position requires a proactive and solutions-oriented individual who is comfortable working in a dynamic environment and is committed to leveraging technology to enhance service delivery.

Requirements

Undergraduate Degree in Human Resources or related field, plus a minimum of 2 years of HR experience, or an equivalent combination of education and experience.
Experience in a large, multi-unionized organization or higher education setting is considered an asset.
CHRP/CHRL designation (or in progress) is preferred.
Dedicated professional with detailed record-keeping and understanding of impact of errors.
Strong analytical, problem-solving, and organizational skills.
Experience administering payroll, and understanding of HR activities and their impact on payroll accuracy. Preference for payroll experience in a multi-union and/or hospital environment.
HR service application in human or animal hospital, and/or higher education experience preferred.
Excellent communication and interpersonal abilities.
Demonstrated ability to maintain confidentiality and professionalism.
Familiarity with collective agreements and HR policies.
Ability to work independently and recommend process efficiencies.
Proficiency with SAP SuccessFactors (Gryphons at Work), Microsoft 365, especially SharePoint, Teams, Excel and Word is an asset.

Nice To Haves

Experience in a large, multi-unionized organization or higher education setting
CHRP/CHRL designation (or in progress)
Payroll experience in a multi-union and/or hospital environment
HR service application in human or animal hospital, and/or higher education experience
Proficiency with SAP SuccessFactors (Gryphons at Work), Microsoft 365, especially SharePoint, Teams, Excel and Word

Responsibilities

Provide end-to-end support for HR transactions, including onboarding, position updates, and employee data management.
Deliver exceptional customer service and build strong relationships with managers, supervisors, and staff.
Ensures accurate position management require understanding complex organizational structures and dynamic staffing changes, and applying knowledge and requirements of collective bargaining agreements, institutional policies and procedures, industry best practices and labour laws and regulations.
Data entry for full employee lifecycle changes (e.g., hiring and extensions, pay changes, personal data, leaves, retirements, resignations, terminations) and regular reconciliation of data in university systems to ensure information is processed in a timely fashion, particularly as it relates to payroll.
Prepare, maintain and manage HR documentation including job offer letters, end of probation letters, and any other required HR documentation/correspondence with employees, and ensuring they are stored appropriately within confidential online HR filing systems.
Coordinate onboarding and offboarding processes, including orientation, training, and system access.
Monitor and implement employment milestones (e.g., probation, incremental increases, contract end dates) and advise managers.
Assist in critical data tracking and reconciliation at OVC to ensure data is available for strategic business purposes, employee data is correctly actioned in a timely fashion, and OVC employee data sets are up to date to ensure compliance with legislation and policy.
First line of contact for employee inquiries and managers, providing thought leadership to managers advising on complex and changing staffing needs, advice regarding application of collective bargaining agreements, institutional policies and procedures, industry best practices and labour laws and regulations.
Support the full recruitment cycle, including obtaining approvals, preparing recruitments, interview coordination, and ensuring fair process in compliance with relevant Collective Bargaining Agreements, university policy and procedure, and other relevant considerations.
Participate in the administration of payroll operations totaling approximately $30M annually, providing regular or coverage for processing as needed. Ensure accurate, timely, and compliant payroll services across the college.
Collaborate with the Manager, College Operations and senior management with the strategy and planning activities with the aim of continuous process improvement; key participant in identification of inefficient business processes, generation of ideas and implementation and uptake success for new processes.
Identify and recommend opportunities to streamline HR operations and improve service delivery.
Ensure all HR services align with OVC’s Equity, Diversity, and Inclusion (EDI) strategic direction.