Human Resources Adminstrator

Ontario College Of Pharmacists Ordre des Pharmaciens de L Ontario•Toronto, ON

3d•CA$60,480 - CA$75,600•Hybrid

About The Position

The Human Resources Administrator provides daily operational support to the HR team, playing a key role in delivering HR services and enhancing both employee and candidate experiences at the Ontario College of Pharmacists. This role supports recruitment, benefits and pension administration, HR reporting, records management, and performance management activities.

Requirements

Must have 2-3 years of recent relevant experience in human resources or a related role
Knowledge of recruitment practices
High attention to detail, discretion, and confidentiality
Strong organizational and time-management skills

Nice To Haves

Experience with HRIS systems is an asset
Strong interpersonal and communication skills with the ability to build trust

Responsibilities

Provide full cycle recruitment support including participating in job fairs, posting jobs, conducting preliminary interviews, creation of interview guides, conducting reference checks, preparing offer letter, and managing employee onboarding experience and first day orientation.
Identifies channels for external advertising, identifies active and passive candidates and develops pipelines for current and future vacancies, hard to fill roles, and high-volume roles.
As first point of contact, provide support and guidance for current and potential employees regarding general HR inquiries and making decisions related to escalation and delegation of complex inquiries to HR team members as appropriate.
Creates and maintains HR records and ensures all required information is appropriately stored in employee’s file while adhering to the College’s records management principles and guidelines. Perform quality control checks of employee files to ensure completeness and accuracy.
Responsible for maintaining, updating, and tracking employee information (new hires, internal mobility, departures etc.) in the Human Capital Management (HCM) system within pay cycle deadlines and assist staff with HCM inquiries. Coordinates employee movement and changes, prepares letters and documentation.
Maintains the Human Resources information on intranet site, working with the members of the HR team for specialized content updates.
Contributes to the development and revisions of human resources operating procedures
Assists with the coordination and tracking of HR programs and related initiatives (i.e., training, performance management, wellness etc.)
Assist with the development and implementation of HR policies and procedures and provides support/coordination of related activities and initiatives.
Provide administrative support to the HR team with all HR related activities
Coordinates the benefits and pension administration including enrolling employees in the College’s group benefit plan and defined contribution pension plan. Updates required human resources databases with employee information including benefit and pension software and ensures strong data accuracy
Participates in the completion of compensation surveys, through the collection of comparative data
Coordinates the HR calendar of events, managing priorities, bookings, and re-bookings
Provides administrative support for HR meetings and committees
Other reasonable duties as assigned by Manager, Human Resources