Human Resources Administrative Support V

Intermediate District 287•Plymouth, MN

9d•Onsite

About The Position

Intermediate District 287 is looking for an experienced Administrative Assistant to provide a wide range of administrative services with our Human Resources department! This class is accountable for independently performing a broad range of advanced administrative support functions requiring knowledge of Human Resources procedures, district operations, data systems, records management, and customer service practices. Positions within this classification may have primary assignments in HR Operations or HR Data and Records; however, all incumbents are expected to develop competency and provide support across all essential functions of the Human Resources office.

Requirements

Six (6) years of administrative support experience in an office environment.
Experience in human resources, business services, records management, education administration, or related office operations preferred.
Any combination of education and experience providing equivalent knowledge, skills, and abilities may be considered.
Knowledge of Human Resources office practices, procedures, and confidentiality standards
Knowledge of Records retention requirements and document management systems
Knowledge of Data entry, reporting systems, and database management
Knowledge of Payroll/leave systems and general business office procedures
Knowledge of Microsoft Office / Google Workspace and related software systems
Skills in Organization, prioritization, and multitasking
Skills in Accurate data entry and proofing
Skills in Customer service and professional communication
Skills in Calendar coordination, meeting logistics, and document preparation
Skills in Preparing reports, forms, and correspondence
Abilities to Maintain confidentiality of sensitive employee information
Abilities to Work independently with minimal supervision
Abilities to Adapt to changing priorities and competing deadlines
Abilities to Learn new systems and processes quickly
Abilities to Build positive working relationships with diverse stakeholders
Abilities to Recommend and implement process improvements

Nice To Haves

Experience in human resources, business services, records management, education administration, or related office operations preferred.

Responsibilities

Provide front-line customer service to employees, applicants, administrators, and the public via phone, email, and in person
Prepare, format, proofread, and distribute HR correspondence, forms, reports, and documents
Maintain confidential personnel records, files, and data in compliance with district procedures and legal requirements
Enter, review, verify, and update information in HR databases and systems
Coordinate meetings, schedules, calendars, and related logistics for HR staff
Support onboarding, employment processing, and employee transactions
Respond to routine questions regarding HR procedures, forms, timelines, and processes
Assist with purchasing, invoices, office supply ordering, and department administrative needs
Support clerical training, cross-training, and troubleshooting of systems/processes
Identify opportunities to improve efficiency, workflow, and customer service
Use district technology systems effectively and learn new systems as needed
Provide direct administrative support to HR leadership
Manage calendars, appointments, and meeting coordination for HR administrators
Assist with recruitment and hiring processes including references, background checks, interview scheduling, and offer letter preparation
Process verification of employment requests
Track employee agreements including signing bonus agreements, loan agreements, and related documents
Prepare Board personnel reports and track submission deadlines
Support district wellness initiatives including scheduling meetings, budgets, and materials
Maintain HR webpage updates and department communications
Process Frontline/Aesop leave transactions and system support
Monitor HR budget items, invoices, and purchasing documentation
Maintain official personnel files and digital records systems
Manage document scanning, indexing, storage, retention, and destruction processes
Ensure compliance with district records retention schedules and privacy requirements
Perform HR data audits for completeness, accuracy, and consistency
Support system/database entries for employee records, assignments, credentials, and related data
Generate HR reports, spreadsheets, and records summaries as requested
Maintain labor law posting compliance and required notices
Troubleshoot data discrepancies and coordinate corrections with internal departments
Organize archived records and retrieval of historical employee documentation

Benefits

Low cost medical and dental insurance
District funded HRA account
Life insurance and long-term disability
Optional health care flexible spending account (FSA)
Optional dependent care flexible spending account (FSA)
Extensive wellness services that includes 6 free confidential counseling sessions
Retirement benefits through PERA
Optional 403b with district match
Paid time off
Paid holidays
Mental Health benefits