Human Resources Administrative / Civilian Resource Support Specialist onsite in Norfolk VA

Arcetyp LLC • Norfolk, VA

14d • Onsite

About The Position

Arcetyp LLC is seeking a full-time Human Resources Administrative / Civilian Resource Support Specialist to provide administrative, analytical, personnel tracking, records management, reporting, and coordination support to the U.S. Coast Guard (USCG) Operational Logistics Command (LOGCOM), LOG-1 Personnel & Reserve Force Readiness Division and its Civilian Resource Coordinator (CRC). This role supports civilian workforce administration across LOGCOM's geographically dispersed organization. Responsibilities include tracking recruitment and hiring actions, monitoring performance-management requirements, maintaining personnel-related trackers and dashboards, managing electronic records and SharePoint resources, coordinating meetings and workforce communications, responding to routine administrative inquiries, and compiling workforce data and reports.

Requirements

• Minimum three (3) years of experience in one or more of the following areas: Business administration or Human resources support or Program analysis or Related administrative support functions.
• High proficiency with Microsoft 365 including Word, Excel, PowerPoint, etc.
• U.S Citizenship and must be meet suitability screening for working in a federal government environment, must pass a background check.

Nice To Haves

• Experience supporting Federal civilian personnel, military personnel, or other Government personnel programs.
• Experience with Federal HR processes, recruitment/hiring actions, personnel tracking, performance management, or workforce administration.
• Familiarity with FedHR and USAStaffing.
• Experience with ePerformance or similar employee performance-management systems.
• Experience maintaining SharePoint sites, document libraries, workforce trackers, dashboards, or similar collaborative information repositories.
• Experience handling personnel information and PII in a Government environment.

Responsibilities

• Support civilian personnel and workforce administration activities for LOGCOM and its subordinate organizations.
• Maintain and update recruitment, hiring, billet, personnel-action, and workforce-status trackers.
• Assist with tracking hiring actions and Personnel Allowance List (PAL) updates using Government-authorized systems and tools.
• Monitor civilian performance-management activities, including ePerformance registration, mid-cycle reviews, annual evaluations, and rating-cycle milestones.
• Prepare and maintain recurring reports, dashboards, spreadsheets, status reports, and data compilations.
• Support administrative use of FedHR, USAStaffing, ePerformance, SharePoint, Microsoft Teams, OneDrive, Power BI Apps, and other Government-authorized systems.
• Maintain organized electronic filing systems and civilian workforce records.
• Maintain and update the CRC SharePoint site, including job aids, templates, reference materials, files, and other resources.
• Coordinate civilian workforce meetings, briefings, training sessions, conferences, and special events.
• Prepare meeting invitations, agendas, rosters, briefing materials, read-ahead packages, presentations, and related documentation.
• Respond to routine administrative HR inquiries using Government-approved information and guidance and elevate policy, employee-relations, labor-relations, fiscal, or other decision-based matters to Government personnel.
• Coordinate with LOGCOM leadership, supervisors, Base-level points of contact, training providers, and other stakeholders.
• Prepare clear professional correspondence, reports, presentations, spreadsheets, and workforce communications.
• Protect Personally Identifiable Information (PII), Sensitive But Unclassified information, and Government personnel records.
• Support weekly, biweekly, monthly, and ad hoc reporting requirements in accordance with established deadlines and quality standards.

Benefits

• Pay and benefits information for this position will be provided to interested candidates that apply.
• Arcetyp offers a package of compensation and benefits to full-time salaried employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed