Human Resources Administrative Assistant

Bell Ambulance • Milwaukee, WI

4d • Onsite

About The Position

The HR Admin Assistant plays a vital foundational role in driving smooth daily operations across the Human Resources department. This role delivers high-quality administrative and compliance support to ensure operational excellence, maintain regulatory standards, and enhance the overall employee experience.

Requirements

• High school diploma or GED equivalent
• Strong written and verbal communication skills with a customer-service-oriented attitude
• Proven ability to prioritize tasks, manage time effectively, and meet deadlines
• High degree of discretion, integrity, and ability to handle sensitive, confidential HR data
• Proficiency with standard office software and strong computer skills

Nice To Haves

• Experience working in a fast-paced 24/7/365 environment
• Experience working with ADP
• Experience in the healthcare or clinical operations sector
• Associate degree in Human Resources, Business Administration, or related field or HR certification

Responsibilities

• Serve as a point of contact for general employee inquiries, delivering prompt, accurate, and courteous support.
• Assist with day-to-day HR operational tasks and partner on key department initiatives and special projects.
• Generate and analyze routine HR reports for leadership to support data-driven decision-making.
• Maintain precise data entry and manage electronic personnel files in strict accordance with company policy and confidentiality standards.
• Track and document employee time and attendance records across internal systems, identifying trends and monitoring occurrences against company policy thresholds.
• Execute timely communications and escalations to HR and operational leadership when attendance occurrences reach actionable thresholds or require corrective action.
• Handle routine HR correspondence, system file uploads, and general administrative support duties.
• Perform regular audits of HR records management systems to ensure data integrity and compliance.
• Proactively track, monitor, and audit credential and professional license expirations across all operational and support staff.
• Verify active professional licenses and certifications to guarantee ongoing alignment with regulatory standards.
• Identify potential compliance gaps and execute timely escalations to HR and operational leadership to prevent scheduling or service disruptions.
• Ensure all daily operations adhere strictly to federal, state, and local employment laws.
• Validate employee credentials and regulatory compliance to confirm start readiness and eliminate day-one operational delays.
• Partner with the recruitment team to manage pre-employment logistics and coordinate candidate workflows.
• Assist in preparing new hire orientation materials and welcome packets to drive a seamless onboarding experience.

Benefits

• Healthcare Coverage: Choose from two robust medical plan options, as well as comprehensive dental and vision coverage.
• Flexible Spending Accounts: Tax-advantaged Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA) options.
• Company-Sponsored Life & Disability: Additional coverage provided at no cost to you.
• 401(k) Retirement Plan: Available starting Day 1 on your hire date—with an industry-leading 100% company match up to 6% of your contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED