Human Resources Administrative Assistant

WESTERMAN INC • Vista West, WY

3d • $21 - $23 • Onsite

About The Position

Under close supervision from the Vice President, Human Resources, performs assigned responsibilities of the Human Resources department with special emphasis on recruiting, staffing, onboarding, and HR reporting functions. Also supports the overall operations of the Casper facility as needed.

Requirements

• High school diploma or GED required.
• Minimum of 1 year recent recruiting experience, either in-house or with a staffing agency required.
• Must have first-hand experience with various sourcing strategies.
• Previous HR experience including recruitment, benefits, employee relations, training, and/or compensation required.
• Excellent attendance record required.
• Demonstrated ability to meet or exceed expectations in a fast-paced office environment required.
• Demonstrated ability to handle multiple functions and maintain strong organizational skills required.
• Strong initiative, self-awareness and demonstrated ability to be self-sufficient required.
• Extreme attention to detail and analytical skills required.
• Professional verbal and written communication skills and active listening skills required.
• Demonstrated ability to maintain the strictest confidentiality required.
• The ability to work individually and as part of a team is required.
• Demonstrated ability to develop professional relationships at all levels required.
• Strong Word, Excel, and PowerPoint skills required.
• Driving is an essential function of the job; clean driving record required.

Nice To Haves

• Experience in a manufacturing environment strongly preferred.
• Previous experience with HRIS and applicant tracking system strongly preferred.
• Ability to make formal presentations preferred.

Responsibilities

• Regular and punctual attendance at work is an essential job function of each position and is necessary to your individual effectiveness and that of your work group. Regular and punctual attendance is required of all employees.
• Finds and attracts qualified applicants for open positions using efficient and effective recruiting methods and strategies; placing advertisements; matching skills with position requirements; conducting pre-screen phone calls; and scheduling interviews.
• Identifies and coordinates recruiting opportunities, including career fairs, hiring events, and relevant networking opportunities.
• Develops and maintains relationships with Workforce Services, staffing agencies, trade and technical schools, and contract labor providers.
• Travels as needed to support recruiting efforts at career fairs, welding competitions, trade schools, and similar.
• If applicable, coordinates with staffing agencies to interview and place candidates.
• Works with hiring manager to establish skillset, timing, pay range, and interviewing needs.
• Maintains report(s) of temporary employees.
• If applicable, maintains timeclock and timecards for agency employees and provides weekly record of time to agencies on a timely basis.
• Works with agencies to resolve pay issues.
• Creates new employee files (personnel, benefits, medical) upon hire and files appropriate documentation timely.
• Updates HR spreadsheets to ensure accuracy and timeliness of data.
• Assists with the development and distribution of recruiting and marketing materials used to attract qualified candidates.
• Ensures job descriptions are detailed, accurate, and updated as needed.
• Ensures copying, filing, scanning, and mailouts for the Human Resource department is completed in a timely manner.
• Assists with facility events as needed.
• Performs other related duties as required and assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED