Human Resources Administrative Assistant

Los Angeles LGBT Center • Los Angeles, CA

20h

About The Position

This temporary position supports the People & Culture department by digitizing and organizing employee records to improve accessibility, compliance, and record retention. This role is focused on converting physical HR files into secure digital formats, ensuring accuracy, consistency, and confidentiality throughout the process. The position is project-based and time-limited, with a clear focus on file migration and documentation integrity.

Requirements

• High school diploma or equivalent experience; coursework or experience in HR, administration, or records management is preferred
• Experience with document scanning, data entry, or administrative file management is highly desirable
• Strong attention to detail and ability to maintain accuracy in repetitive tasks
• Ability to organize large volumes of information in a structured and consistent manner
• Comfort working with scanners, file management systems, and standard office software
• Demonstrated ability to handle confidential information with discretion and professionalism
• Ability to work independently, follow established procedures, and meet project deadlines

Responsibilities

• Review, sort, and prepare physical HR files for digitization, including removing duplicates, organizing documents, and ensuring completeness of records
• Scan and upload documents into designated systems following established naming conventions, indexing standards, and file structures
• Conduct quality checks to verify that scanned files are legible, complete, and accurately categorized.
• Maintain strict confidentiality of employee information and handle sensitive datain accordance with organizational policies and applicable regulations
• Track progress of digitization efforts, flag discrepancies or missing documentation, and communicate status updates to People & Culture team
• May also support basic data entry, file labeling, and document retrieval as needed to support the digitization process

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees