Human Resources Administrative Assistant

Seaman Unified School District 345•Topeka, KS

3d•Onsite

About The Position

This position works collaboratively with the Director of Human Resources, Human Resources Administrative Assistant, and Business office to coordinate matters essential to the effectiveness of the district and to help implement the strategic plan of the district. The role involves a variety of administrative tasks to support the Human Resources and Business Departments.

Requirements

High school diploma, at a minimum
Computer and data entry skills are essential
Ability to interact well with public, administration, and all staff
Confidentiality is an important component of the position
Such alternatives to the above qualifications as the Board may find appropriate and acceptable
Should be adept at spreadsheets, databases, and technology.

Responsibilities

Answer and direct all calls into the Human Resource and Business Departments
Assist Director of HR and Administrative Assistant with phone calls, correspondence, calendar, and other duties as assigned
Assist with establishing and following on-boarding and off-boarding protocols and procedures
Help maintain files of all licensed and non-licensed staff
Help coordinate times and dates for interviews as needed, prepare packets for interview teams
Cross train on posting requisitions on Applicant Tracking
Assist with inputting and maintaining information in Applicant Tracking, Perform, Records, and Professional Learning, and eFinance portions of United Administration (Powerschool)
Back up substitute system for certified staff.
Help input new staff in substitute system, input data, and maintain a list of substitutes for all levels
Schedule new employee orientations and prepare packets of benefits.
Assist with inventory for the Human Resources department that is done yearly
Assist with Salary Movement for Certified staff - collect salary movement worksheets, request transcripts and verify through worksheets and college transcripts if staff are eligible to move and what step and column they are moving to
Back up and assist with contracts – learn how to send out all contracts at the beginning of the contract year, compile list for the Board, and send reminders for contracts that have not been signed in the Records platform
Student Teachers – notify schools of placement from colleges, verify they are approved and who they will be under, TB/physicals and background checks
Schedule Interstate Studio yearly for all district pictures and new hires
Sick Leave Buyback - at the beginning of May print report out of MAPP, send out merged documents to employees through Records platform, deduct days that are bought back, pay individual using additional pay forms for their buyback days
Back up and cross train on entering in all annual leave for all classified and certified employees and Directors.
Teacher and Classified employee of the Year Certificates - print and put into frames yearly. Send out to buildings.
Teacher licensure monitoring. Email monthly starting 6 months in advance of their renewal date reminders to renew.
Other duties as assigned.