Human Resources Administration, Manager (Process Operation)

Company3 • Santa Monica, CA

1d • $90,000 - $120,000 • Remote

About The Position

The Manager, HR Administration is responsible for managing all US HR administrative aspects of the Human Resources function. This will be a process-focused role, NOT an HR Business Partner or HRIS position. This role will analyze, develop, and implement processes and improvement strategies across all HR backend transactional services. This role will manage our HR Administration team to maintain and improve all major US backend services.

This position reports to the Sr. HR Director, US. This role is remote with occasional onsite responsibilities.

Requirements

• The ideal candidate will have the ability to anticipate and balance the needs of multiple stakeholders.
• They will have advanced systems skills, especially in MS Office Suite/Excel; experience with HR systems or D365 is a plus.
• They will have prior experience in HR process improvement with strong analytical skills that resulted in measurable outcomes.
• They will have the ability to communicate clearly, consistently, effectively, and professionally through presentations.
• They will have the ability to project manage various initiatives to successful completion.
• They will have the ability to operate in a transparent and collaborative fashion.
• Results oriented and resourceful outlook, with a strong service orientation and positive, can-do attitude.
• Process oriented approach with a successful track record in organizational process improvement.
• Ability to work both autonomously and collaboratively.
• Ability to look at the big picture with a holistic approach.
• Ability to challenge the status-quo sensitively and constructively. Looks to create ways for the organization to be successful, while managing day-to-day HR matters.
• Ability to anticipate risks and propose practical plans to mitigate them.
• Familiarity with NY, CA, GA and NJ employment law.
• Project Management experience, expert in MS Excel data gathering and reporting, familiarity with multiple ATS/HCM solutions from past work experience.
• Thrives in a fast-paced environment.

Nice To Haves

• Entertainment and/or Media industry experience preferred.

Responsibilities

• The Manager, HR Administration will be responsible for the US HR Administration function, to ensure operational compliance.
• They will be the main point of contact for HR Administration processes for the HR team. This includes the processing of all employee life cycle process including but is not limited to requisition, job changes, onboarding, promotions, as well as termination processes, compensation calibration reviews, employee paperwork and record-keeping.
• They will directly manage the HR Administration Coordinators, providing guidance on priorities, direction, corrective action, mentoring, and opportunities for career development.
• Ensure the effective transfer of information between HR stakeholders, Payroll, IT, Finance, Talent Acquisition, Benefits, Legal, HRIS, etc., supporting all HR administration.
• Partner with the Sr. Director, HR, in the maintenance and updates to HR policies and procedures.
• Respond to employee inquiries regarding HR policies and procedures.
• Identify and implement process improvements to enhance HR efficiency across all transactional services.
• Ability to analyze, compile accurate data and present reports to the HR team. Including but not limited to PTO reports, employee census reports, and required training completion reports, ensuring accuracy.
• Partner in the management of internal and external audits. Responsible for the documentation and oversight of all internal controls governing HR administration.
• Administer compensation analysis to ensure pay is aligned appropriately with roles in the organization.
• Partner with HRIS on the implementation of HR Admin processes.
• Function in a back-up capacity in the absence of the HR Administration team.
• Other duties or special projects as assigned.

Benefits

• The benefits for eligible part-time employees working 25 or more hours per week and full-time employees in the US include a comprehensive package of health, retirement, and insurance benefits and paid time off.
• The benefits for eligible project hires and part-time employees working less than 25 hours per week in the US include retirement, select insurance benefits, and where required by law, health benefits.
• For roles filled in Canada and other territories, local benefits plan offerings as adopted and amended from time to time will apply.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees