Human Resources Administration, Manager

Company3•Santa Monica, CA

8d•$90,000 - $120,000•Remote

About The Position

The Manager, HR Administration is responsible for overseeing and managing all US HR administrative aspects of the Human Resources function. This role ensures compliance with company policies and labor regulations, immigration assistance, maintains accurate employee records, reporting and analysis, and supports HR operations to deliver seamless employee experience for our US Studios. This role will manage our HR Administration team to ensure successful execution of departmental responsibilities and needs. This position reports to the Sr. HR Director, US. This role is remote with occasional onsite responsibilities.

Requirements

Ability to anticipate and balance the needs of multiple stakeholders.
Advance systems skills, especially MS Office Suite/Excel; experience with HR systems or D365 is a plus.
Highly organized work style with the ability to prioritize and manage numerous projects with potentially competing priorities.
Ability to communicate clearly, consistently, effectively, and professionally.
Ability to project manage various projects to successful completion.
Ability to operate in a transparent and collaborative fashion.
Results oriented and resourceful outlook, with strong service orientation and positive can-do attitude.
Process oriented approach.
Ability to work both autonomously and collaboratively.
Ability to look at big picture with a holistic approach.
Ability to challenge the status-quo sensitively and constructively.
Looks to create ways for the organization to be successful, while managing day-to-day HR matters.
Ability to anticipate risks and propose practical plans to mitigate them.
Familiarity with NY, CA, GA and NJ employment law.
Project Management experience.
Thrives in a fast-paced environment.

Nice To Haves

Entertainment and/or Media Industry experience preferred.

Responsibilities

Responsible for US HR Administration function, including employee records, data integrity, HR administrative/operational compliance, HR transactions and HR help desk support in the US.
Main point of contact for HR Administration processes for the HR team. This includes but is not limited to requisition process, new hire onboarding, employee life-cycle changes, exiting processes.
Directly manage the HR Administration team, providing guidance on priorities, direction, correction, mentoring, and opportunities for career development.
Develop, manage and update employee life cycle documents and process mapping. Including but not limited to new hire on-boarding, orientations, termination, etc.
Ensure the effective transfer of information between HR stakeholders, Payroll, IT, Finance, etc., supporting all HR administration.
Partner with Sr. Director, HR, in the maintenance and updates to HR policies and procedures.
Respond to employee inquiries regarding HR policies and procedures.
Identify and implement process improvements to enhance HR efficiency.
Compile reports and distribute employee data to HR Team. Including but not limited to PTO Reports, Employee census reports, and required training completion reports, ensuring accuracy.
Partner in the management of internal and external audits.
Responsible for the documentation and oversight of all internal controls governing HR administration.
Administer compensation analysis to ensure pay is aligned appropriately with roles in the organization.
Partner with HRIS on implementation of HR Admin processes.
Function in a back-up capacity in the absence of the HR administration team.
Other duties or special projects as assigned.