Human Resources Admin Assistant - Hybrid

Arbella Insurance Group•Quincy, MA

1d•Hybrid

About The Position

The HR Assistant provides administrative and operational support to the AVP of HR and the broader HR team. This role supports the efficient execution of HR processes and initiatives by coordinating schedules, maintaining employee records, and assisting with onboarding, benefits, and employee communications. The HR Assistant helps ensure smooth day-to-day operations and helps support the seamless delivery of HR programs and employee support.

Requirements

Excellent time management and organizational skills with strong attention to detail.
Effective written/verbal communication skills.
Sound customer service, communication, and collaboration skills.
Proficient in Microsoft Office Suite
High level of professionalism and ability to maintain confidential information.
Bachelor's degree in HR or related degree.

Nice To Haves

Some office experience or related work experience/internships preferred.

Responsibilities

Provide administrative support to the AVP of HR and HR team, including calendar management, meeting coordination, and preparation of materials
Coordinate onboarding and offboarding processes to ensure smooth and consistent employee experience
Maintain accurate and up-to-date employee records and HR systems (HRIS)
Assist with benefits administration, including enrollments, changes, and employee inquiries
Support recruitment activities such as scheduling interviews and communicating with candidates
Track and support HR programs, projects, and key initiatives to ensure timely execution
Respond to routine employee inquiries and direct more complex issues to appropriate HR team members
Manage all phone and walk in inquiries in the HR office.
Aid all customers regarding recruitment, benefits, training, and general company information.
Assist with compliance activities, audits, and reporting requirements including maintaining employee bulletin boards at all sites
Support our new hire on boarding program.
Coordinate and manage all new hire documents and materials.
Coordinate logistics for HR meetings, training sessions, and employee events
Provide administrative support to the Diversity and Inclusion Council and Summer Intern Program as needed.
Assist in the selection and maintenance of recruitment collateral, Human Resource materials and supplies.
Respond to employment verifications and assist with unemployment claims.
Process invoices, check requests, expenses, and tuition reimbursement in a timely manner.
Assist with Reward and Recognition Program.
Organize exit interviews to include the exit survey and exit package.