Human Resource Specialist FY 26-INTERNAL
About The Position
This position is posted in compliance with Alabama Code §16-22-15. It is the intent to place a current employee in this position. Salary Schedule Placement: Commensurate with education and experience according to Salary Schedule E. Essential Duties and Responsibilities In addition to adhering to the general guidelines as specified by the Faculty/Staff Handbook, the Human Resources Coordinator, the Dean of Students, the President, and the Alabama Community College System Board of Trustees, responsibilities include the following: Assist with the recruitment of qualified prospective employees, Gather and collect data from various resources for reports; run reports as needed, Prepare and submit required forms and reports related to the employment of college personnel, Assist search committees in administering the search process, Maintain liaison with department heads on personnel related matters, Assist in the development, and maintenance of job descriptions for all college employees, Work with the HR Coordinator in completing Onboarding processes, Conduct background checks, Ability to clarify and interpret policies and procedures affecting college employees, Maintain all personnel files, Complete contracts for instructional and non-instructional employees, Ensure employment processes and forms are in compliance with state and federal requirements, Maintain sick leave bank records, Verify employment information to requesting agencies (with written approval from employee if needed), Assist with maintaining audit files, Assist with orientation of new employees, Write employee and professional service contracts, Update personnel section of Faculty/Staff Handbook, Participate in professional developments as appropriate, Prepare reports and correspondence as requested, Update Campus Directory, Assist with special projects as needed, Prepare annual Letters of Appointment verifying salary and benefits for all staff Work well with others and show respect to all college constituents, Perform other duties as assigned by the Human Resources Coordinator, Executive Assistant to the President and the President.
Requirements
- Bachelor’s Degree from a regionally accredited institution
- Work experience verification in writing from your current and/or previous employer(s) confirming the required level of experience as stated in the “Required Qualifications” section. Verification should be printed on company letterhead and must include dates of employment, position title(s), and duties performed. A work verification from either your current or previous employer must be provided.
Nice To Haves
- Knowledge of SCT Banner system
- Three (3) years of work experience in an office setting in higher education
- An understanding of and a commitment to the philosophy and mission of the Alabama Community College System
Responsibilities
- Assist with the recruitment of qualified prospective employees
- Gather and collect data from various resources for reports; run reports as needed
- Prepare and submit required forms and reports related to the employment of college personnel
- Assist search committees in administering the search process
- Maintain liaison with department heads on personnel related matters
- Assist in the development, and maintenance of job descriptions for all college employees
- Work with the HR Coordinator in completing Onboarding processes
- Conduct background checks
- Clarify and interpret policies and procedures affecting college employees
- Maintain all personnel files
- Complete contracts for instructional and non-instructional employees
- Ensure employment processes and forms are in compliance with state and federal requirements
- Maintain sick leave bank records
- Verify employment information to requesting agencies (with written approval from employee if needed)
- Assist with maintaining audit files
- Assist with orientation of new employees
- Write employee and professional service contracts
- Update personnel section of Faculty/Staff Handbook
- Participate in professional developments as appropriate
- Prepare reports and correspondence as requested
- Update Campus Directory
- Assist with special projects as needed
- Prepare annual Letters of Appointment verifying salary and benefits for all staff
- Work well with others and show respect to all college constituents
- Perform other duties as assigned by the Human Resources Coordinator, Executive Assistant to the President and the President
Benefits
- Salary Schedule Placement: Commensurate with education and experience according to Salary Schedule E
- Criminal background check clearance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
