Human Resource Specialist

Personnel Commission•Madera, CA

1d•Onsite

About The Position

Under the general direction of the Human Resource Manager, the Human Resource Specialist performs a variety of specialized human resources duties in support of classified and certificated personnel programs and functions. This role serves as a resource to MUSD departments and employees regarding designated personnel functions, activities, policies, and procedures. The specialist prepares, maintains, and evaluates a variety of manual and automated personnel files, records, and reports. Incumbents in this classification provide the school community with complex and varied technical functions in support of the Human Resources Department, which directly support student learning and achievement.

Requirements

Associate’s Degree in Human Resources, Business Administration, Public Administration, or a closely related field from an accredited college or university; OR two years of college-level coursework in Human Resources or a related field from an accredited college or university.
Four (4) years of increasingly responsible human resources experience in one or more of following areas: recruitment and selection, teacher credentialing, classification, compensation, and/or any other specialty areas within a Human Resources Department; OR an equivalent combination of education, work experience, and certifications that demonstrates possession of the requisite knowledge, skills, and abilities of the position may be substituted.
Valid, current California Driver’s License or ability to provide transportation to meetings, events and trainings associated with essential functions, duties and tasks.
Pass the District’s applicable proficiency exam for the job class with a satisfactory score.
After offer of employment, obtain: Criminal Justice and FBI Fingerprint Clearance.
Negative TB test result plus periodic post-employment retest as required (currently every four years).
Pre-employment physical exam A through District’s provider.
Knowledge of District and Human Resources organization, operations, policies, objectives and applicable legal requirements, collective bargaining agreements, and salary schedules.
Knowledge of Modern office practices, procedures and equipment including computers, applicable software programs and online platforms.
Knowledge of Applicable sections of the California Education Code and federal, state and local laws, rules, regulations and court decisions.
Expertise in Microsoft Office, Google Suite tools, and other applicable software applications including virtual meeting platforms.
Knowledge of Processes and practices for maintaining employment test security and integrity.
Knowledge of Data control procedures and data entry operations.
Knowledge of Record-keeping and report preparation techniques.
Knowledge of Correct English usage, grammar, spelling, punctuation and vocabulary.
Knowledge of Safety policies and safe work practices applicable to the assignments.
Knowledge of Basic math, including calculations using fractions, percentages, and/or ratios.
Knowledge of Business telephone techniques and etiquette.
Ability to Keyboard accurately at an acceptable rate of speed.
Ability to Perform multiple, technical human resources duties and tasks in support of classified or certificated personnel programs and functions.
Ability to Serve as a technical resource to employees regarding designated personnel functions, activities, policies and procedures.
Ability to Represent the District and department effectively with other departments, applicants and interviews panels.
Ability to Compose clear, concise and comprehensive correspondence, reports, studies, agreements, presentations and other written materials from instructions.
Ability to Track and report statistical information utilizing spreadsheets and databases.
Ability to Maintain confidentiality of Human Resource department files and records.
Ability to Communicate with diverse groups maintaining confidentiality, meeting deadlines and schedules; working with frequent interruptions, setting priorities; establishing and maintaining effective working relationships.
Ability to Understand and follow written and oral instructions.
Ability to Operate standard office equipment utilizing pertinent software applications.
Ability to Exercise tact and diplomacy in dealing with sensitive, complex and confidential issues and situations.
Ability to Communicate with staff and the public using patience and courtesy, and in a manner that reflects positively on the organizational unit.
Ability to Read, write, and communicate clearly in English; a second language (usually Spanish) may be required.

Nice To Haves

A second language (usually Spanish) may be required.

Responsibilities

Assists in the certificated and/or classified layoff activities; determine, and enforce, personnel standards and practices.
Communicates with personnel and various outside agencies to exchange information, coordinate activities, and resolve issues or concerns; provides employment verifications as requested; maintains confidentiality of sensitive and privileged information.
Compiles and evaluates a variety of personnel information; prepares and maintains a variety of confidential personnel records, reports, and files (e.g., evaluations, probationary to permanent employee status, transcripts/salary advancement, teacher subject verification, letters of intent, terminations) according to established policies and procedures.
Composes a variety of correspondence including inter-office communications, lists, notices, forms, letters, memoranda, contracts, and other materials; duplicates and distributes a variety of materials; prepares and disseminates bulk mailings (e.g., reasonable assurance letters, TB expiration notices) as directed.
Conducts research, interprets information, provides recommendation including, but not limited to legal proceedings, Education Code, labor law, and assists in the development of Human Resources policies and procedures.
Consults with hiring authorities in establishing recruitment timelines; publishes and advertises certificated recruitments, including drafting job announcements and supplemental applications; posts and distributes job announcements for internal and external posting.
Inputs and updates a wide variety of personnel data into an assigned computer system; establishes and maintains various automated personnel records and files; initiates, queries, and generates a variety of computerized reports; verifies and assures accuracy of input and output data.
Operates a variety of office equipment including a calculator, copier, fax machine, computer, and assigned software.
Operates electronic Live Scan fingerprint system; verifies applicant information and enters information into Live Scan system; captures applicant fingerprint impressions on Live Scan machine; submits images to the Department of Justice; receives fingerprint check results.
Participates in a variety of other assigned activities such as assisting with special projects, attending and participating in various meetings, staff development workshops, and in-services as assigned.
Performs a variety of technical human resources duties in support of classified and certificated Human Resources programs and functions; processes and evaluates a variety of personnel forms, records and reports; assists in resolving personnel-related issues and concerns with discretion and confidentiality; performs duties requiring specialized or extensive knowledge of Human Resources and personnel practices.
Performs electronic onboarding process for new certificated employees; schedules requisite appointments; notifies new employees of process completion; meets one-on-one with new employees to complete onboarding processes.
Processes new employees according to established procedures; conducts employee orientations as directed; distributes forms, applications, and informational materials, and evaluations as assigned.
Provides technical assistance in the areas of Human Resources data management system, and other Human Resources related programs and computerized systems.
Serves as a technical resource to employees regarding designated personnel functions and related activities; responds to inquiries and provides detailed and technical information concerning related laws, codes, rules, regulations, policies, and procedures.
Verifies and updates employee salary information, including longevity and step placement, as assigned; processes employee terminations according to established policies and procedures; compiles related information and purges employee records and files; calculates and forwards related information to Payroll.
Works collaboratively with District and Personnel Commission staff in the coordination of classified employment processes.
Performs other related duties as assigned for ensuring the efficient and effective functioning of the work unit and the District, including various mandatory District trainings.