Human Resource Specialist

State of Illinois•Chicago, WA

12d•Hybrid

About The Position

The HR Specialist serves as a key operational member of the Illinois Power Agency’s HR team. Under the general direction of the Human Resource Manager, this position is responsible for confidential, complex and specialized duties relating to Human Resources (HR) functions such as Payroll, Timekeeping, and Benefit Administration. The Illinois Power Agency is an independent State Agency created in 2007 to develop annual electricity procurement plans and renewable resources procurement plans and to conduct procurement events to ensure adequate, reliable, affordable, efficient, and environmentally sustainable electric service for the default supply customers of Illinois electric utilities. The Agency also conducts procurements and administers programs that promote the development of renewable energy resources in accordance with the State Renewable Portfolio Standard.

Requirements

Bachelor’s degree in Human Resources, Business or Public Administration, or related field, or the equivalent combination of education and experience.
Minimum of three (3) years of progressive experience in human resources, with a strong focus on payroll processing, timekeeping, and HR data management.
Experience working with the State of Illinois’ timekeeping, payroll, group insurance, and human resources.
Minimum of (3) years of experience handling leave of absence administration, FMLA coordination, or Workers’ Compensation claims.
High level of discretion and professionalism in handling confidential medical and personnel information.
Detail oriented with precision to accuracy.
Proficiency with Microsoft Office 365 (i.e., Word, Excel, Outlook, PowerPoint, as well as SharePoint, etc.).
Excellent oral, written, and interpersonal skills with the ability to interact effectively with all levels of management and staff.
Highly engaged self-starter and strong organizational and time management skills.

Nice To Haves

Minimum of three (3) years of recent, specific experience with the following: State of Illinois payroll processing; Statewide policies and procedures for timekeeping operations; Current Group Insurance rules and regulations; Current State Retirement rules and regulations and federal and state leave guidelines; computer systems, software, templates, or other letter/symbol guides and ability to instruct others in such equipment usage in the Human Capital Management (HCM), payroll, timekeeping, and Group Insurance systems as well as Microsoft Office applications.

Responsibilities

Establish new employees and maintain employee records in the Agency's HR, payroll, and benefits systems.
Prepare and submit payroll vouchers for submission to the Illinois Comptrollers for processing.
Review and correct payroll discrepancies.
Coordinate and enter adjustments for promotions, transitions, retroactive pay, supplemental pay, or pay corrections.
Enter optional deductions (e.g., commuter benefits, deferred comp, garnishments).
Gathers information and prepares payroll reports for internal and external stakeholders.
Maintain documentation of entries, corrections, and adjustments.
Conducts periodic audits of payroll records to ensure accuracy and compliance.
Establish new employees and maintain existing employees in front-end and back-end timekeeping systems.
Train new hires and supervisors on how to use the front-end timekeeping system.
Monitor front-end timekeeping system utilized by Agency employees ensuring accurate and complete entries.
Adjust time records based on leave and overtime requests that require manual entry.
Ensure that all timecards are reviewed, corrected, and approved by deadline.
Monitor the back-end timekeeping system to ensure the accurate capture of all entries submitted through the front-end platform to support the proper accrual of earned benefit time and the accurate tracking of FMLA hours.
Close timekeeping periods in back-end system.
Generate timekeeping reports for payroll reconciliations and audits.
Maintain documentation of corrections and adjustments.
Serves as the Agency’s FMLA, Workers' Compensation, Group Insurance and Retirement Liaison.
Reviews and processes applications for occupational, non-occupational, and temporary disability benefits.
Reviews and processes requests for utilization of leaves of absences.
Reviews all incoming forms for accuracy and completion.
Serves as resource for information related to the State of Illinois employee benefits package.
Updating the Agency’s private database with the employee records associated with recruiting, onboarding, transitioning, or terminating an employee.
Assists with training program including conducting trainings, updating training materials and assisting with the creation of trainings and assessments.
Work with State of Illinois’ Enterprise Resource Planning (ERP) Team to implement and maintain HR data and transactions in the Success Factors’ Human Capital Management system.
Attends various internal and external HR meetings, seminars and trainings.
Performs research and assists the HR Manager with special projects that frequently contain sensitive or confidential information.
Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.