Human Resource Specialist

MasTec Inc•Portland, OR

11d•Hybrid

About The Position

Henkels & McCoy West is seeking a detail-oriented and people-focused Human Resource Specialist to support HR operations across their West Region. This role involves leading and coordinating high-volume onboarding for craft and professional employees, managing employee documentation, supporting Leaves of Absence, ensuring compliance, and providing day-to-day HR support. The ideal candidate will have experience successfully onboarding 20+ craft and professional hires regularly, maintaining accuracy, compliance, and a positive employee experience in a fast-paced, field-driven environment. Henkels & McCoy is a 100-year-old infrastructure leader committed to innovation, safety, and career growth, working on high-visibility projects and valuing employee expertise and professional development. H&M West partners with clients in the power, oil & gas pipeline, gas distribution, and communications industries, building enduring infrastructure solutions. They are a purpose-driven company with core values that guide their strategy, performance, and culture, fostering an inclusive and welcoming environment where team members can make an impact, grow, and thrive. H&M West is a proud subsidiary of MasTec, a Fortune 500 Company, and is certified as a minority-controlled company by the NMSDC.

Requirements

Bachelor’s degree in Human Resources Management, Business, or equivalent experience
SHRM-CP preferred
2 - 4 years of progressive experience in Human resources or a business operations-related field
Proven experience leading high-volume onboarding efforts involving 20 or more craft and professional hires per onboarding cycle, orientation session, or hiring wave, with responsibility for compliance, documentation, HRIS entry, and stakeholder communication.
Experience supporting field-based, construction, utilities, industrial, manufacturing, or similarly fast-paced workforce environments preferred.
Proven ability to manage multiple onboarding timelines while ensuring accuracy, compliance, and excellent customer service.
Proficient in software programs including Word, Excel, PowerPoint, and HRIS (iCIMS, UKG, JDE preferred)
Strong written, verbal communication, time management, and attention to detail
A valid driver's license
Ability to lift at least 20 lbs

Nice To Haves

SHRM-CP preferred
Experience supporting field-based, construction, utilities, industrial, manufacturing, or similarly fast-paced workforce environments preferred.

Responsibilities

Lead new hire orientation for craft and professional employees across the West Region.
Manage and facilitate high-volume onboarding programs, regularly onboarding classes of 20+ craft and professional employees while ensuring a positive and compliant employee experience.
Prepare and distribute onboarding materials and new hire documentation.
Coordinate background checks, drug screens, employment verifications, and onboarding requirements.
Process hires in iCIMS, UKG, and JD Edwards and communicate with all applicable stakeholders.
Ensure timely completion of onboarding milestones, compliance documentation, and system entries for large hiring groups.
Travel to regional sites to conduct HR training and orientation.
Serve as the primary contact for FMLA, CFRA, disability, workers’ comp, and personal leaves.
Provide required forms, track leave timelines, and manage return-to-work processes.
Update HR systems and communicate status changes to managers and payroll.
Manage I-9 verification and retention for all new hires.
Monitor subcontractor compliance with client I-9 requirements.
Maintain accurate and confidential employee files.
Manage required postings for all regional sites.
Process W-4 updates, personnel change forms, address changes, transfers, and step increases.
Manage WRHR inbox inquiries and employee requests.
Coordinate contingent worker setup and assignment management with internal teams.
Ability to maintain strict confidentiality and ensure the security of sensitive employee information.