Human Resource Coordinator

Tommy Bahama•Seattle, WA

4d•Onsite

About The Position

This role is based out of our Seattle, WA corporate office and is an in-office position, requiring full-time onsite presence Monday-Friday. The position is responsible for overseeing and supervising the Seattle Mailroom/Reception (including hiring, coaching/counseling, performance) and provides back up for the Facilities HR Business Partner with office maintenance requests for the Corporate office. The role also provides day to day supervision of Mailroom and Reception Personnel, ensures professional level coverage for phones and mailroom, and is responsible for procuring temporary support as needed. It efficiently manages and handles employee changes in the HRIS system, conducts ongoing training for new managers and employees, serves as primary point of contact to field personnel, sets-up and maintains employee personnel records, troubleshoots and ensures accuracy of employee data, coordinates the production of final paychecks, files HR Paperwork, understands the I-9 process and policies in the Tommy Bahama Employee Handbook, performs human resources special projects, maintains confidentiality, processes invoices, provides back up support for HR Business Partner and Corporate Facilities team member, and conducts exit interviews.

Requirements

High school diploma (bachelor's degree preferred) or equivalent and relevant work experience
Human Resources certification preferred.
Generally, 4+ years’ experience providing HR operational support within a large company Human Resource Department.
Including establishing and maintaining Human Resources files (in compliance with various state and federal laws).
Generally, 2+ years’ experience in data entry into an HRIS System (Workday preferred).
Experience working with Microsoft Office products, including Word, and Excel.
Generally, 1+ years’ experience supervising others.

Responsibilities

Provide expert human resource support and guidance and manage project coordination for the Human Resources Department.
Oversee and supervise the Seattle Mailroom/Reception (including hiring, coaching/counseling, performance).
Provide back up for the Facilities HR Business Partner with office maintenance requests for the Corporate office.
Provide day to day supervision of Mailroom and Reception Personnel.
Ensure professional level coverage for phones and mailroom and responsible for procuring temporary support as needed.
Efficiently manage and handle employee changes in the HRIS system, including entering new hires, changes to employee status, processing terminated employees, etc.
Conduct ongoing training for new managers and employees (e.g., Workday, how to’s for new managers, etc.
Serve as primary point of contact to field personnel.
Set-up and maintain employee personnel records, ensuring the employee personnel file/record matches what is in the HRIS system.
Trouble shoot and ensure accuracy of employee data.
Coordinate the production of final paychecks with various retail/restaurant locations and as needed.
File HR Paperwork in a timely manner.
Understand the I-9 process.
Be familiar with the I-9 “Handbook for Employers” to research & respond to questions.
Understand and know the policies as described in Tommy Bahama Employee Handbook to ensure accurate guidance provided to employees.
Perform human resources special projects as assigned and as time permits.
Maintain absolute confidentiality over payroll and other personnel issues.
Demonstrated professionalism in interactions internally and externally.
Process invoices ensuring they are correctly coded, ensuring they are received by Accounts Payable in a timely manner.
Provide back up support for HR Business Partner and Corporate Facilities team member.
Conduct exit interviews.
Perform special projects and other duties as assigned.