Human Resource Coordinator

University of Texas at Austin • Port Aransas, TX

2d • $50,000 • Onsite

About The Position

The Marine Science Institute is looking for a Human Resources professional to serve its exceptional staff and students. If you are an organized, positive, people-oriented professional, we’d love to hear from you! The Marine Science Institute is a University of Texas at Austin Department of Natural Sciences satellite campus located in Port Aransas, TX, and notably the most significant marine science research facility on the Texas coast. UTMSI is internationally recognized for its academic programs and research. Our goal is to find a like-minded professional who will support Marine Science Institute operations at the Austin Campus.

Requirements

• Bachelor’s degree from an accredited college or university.
• One year of experience performing administrative functions
• Proven ability to exercise independent judgment; ability to exercise discretion, tact and diplomacy, ability to respond effectively within assigned deadlines; and excellent analytical and technical skills.
• Advanced proficiency in Microsoft Office software, such as Outlook, Word, Excel, PowerPoint.
• Ability to work efficiently and flexibly in a fast-paced environment with minimal guidance.
• Excellent verbal and written communication skills with proven ability to effectively communicate with all levels of management and respond to staff tactfully, clearly and concisely.
• Outstanding organizational and time-management skills.
• Professional demeanor with tact and respect at all times.
• Ability to address individuals and information with a high degree of sensitivity and confidentiality in various situations.
• Must be eligible to work in the U.S. on a full-time basis for any employer without sponsorship.

Nice To Haves

• Experience working in a higher education or public service organization.
• Working knowledge of the employee management system, Workday.
• Experience in human resource functions.

Responsibilities

• Ensures compliance with all applicable human resources laws and University policies.
• Models highest standards of professional behavior and respect for all.
• Ensures security of sensitive, confidential personnel information and follows University and state of Texas guidelines for record management and retention.
• Processes and coordinates timely and accurately business processes in Workday, which includes recruiting, human capital management, time and absence, visas, benefits.
• Monitors workflow and approvals to ensure all are paid timely, accurately, and have their HR needs meet.
• Works with supervisors in hiring and recruitment activities including consulting on titles, job postings and position descriptions, compensation and hiring decisions.
• Oversees the completion of on boarding of new employees, including orientation of the departments policies and practices.
• Assist employees with Leave & Benefits policies (FMLA, SLP, Short term disability Insurance) & Retirement.
• Coordinate with Benefits and Leave Management Specialist.
• Monitors timely & accurate submission of time sheets.
• Work with supervisors on performance management concerns and flexible work arrangement agreement approvals.
• Liaison with International Office.
• Process Visas for new employees & students.
• Draft visa support letter and get Chair signature.
• Complete departmental worksheets and submit to International Office.
• Extend, modify, or renew employee work authorizations and visa status.
• Process petition and application for permanent residency to the International Office.
• Attend training sessions periodically to stay current on visa processes.
• Processes faculty academic & summer assignments.
• Assist faculty with retirement process including health insurance and relevant retirement options.
• Liaison between retiring faculty and UT HR.
• Run weekly and monthly workday reports to address business needs and financial reports to assist Assistant Director with forecasting needs
• Consults and collaborates with Assistant Director and College of Natural Sciences Dean's office, central Human Resources, Payroll Services, and Workday Operational Support as needed as it relates to all areas of Human Capital Management.
• Works with the Assistant Director and College of Natural Sciences Dean's office to promote a healthy workplace through the development of, or identification of, wellness, training, and professional development opportunities and staff recognition for employees at all levels.
• Responsible for monitoring programs and trainings.
• Other duties as assigned

Benefits

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities.
• Tuition assistance
• Expansive employee discount program including athletic tickets

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level