Human Resource Clerk (Part-time)

Spanish Cove Retirement Village • Yukon, OK

1d • Onsite

About The Position

Spanish Cove Retirement Village is seeking a highly organized, customer-focused Human Resources Clerk to support the day-to-day operations of the Human Resources Department. This position serves as the first point of contact for applicants, employees, and visitors while assisting with recruitment, on-boarding, personnel records, employee communications, and general administrative support. The ideal candidate is detail-oriented, maintains strict confidentiality, possesses excellent customer service skills, and thrives in a fast-paced environment.

Requirements

• High School Diploma or GED required.
• Knowledge of Microsoft Office (Excel, Word, Outlook, Adobe Acrobat).
• Ability to learn new software quickly.

Nice To Haves

• Associate degree in Human Resources, Business Administration, or a related field preferred.
• One (1) year of administrative, clerical, customer service, or Human Resources experience preferred.
• Experience in healthcare or long-term care is preferred but not required.
• Human Resources Information Systems (HRIS) preferred.
• Power Point.
• Bilingual skills (English/Spanish) are preferred.

Responsibilities

• Assist with scheduling interviews for hiring managers.
• Prepare interview packets and employment applications.
• Process employment paperwork.
• Coordinate pre-employment physicals, fingerprint appointments, and background checks.
• Monitor applicant files to ensure all required hiring documentation has been received.
• Assist with onboarding paperwork.
• Answer incoming telephone calls and respond to routine HR questions.
• Assist with employee events, appreciation activities, and wellness initiatives.
• Prepare letters, forms, reports, and spreadsheets.
• Assist with special HR projects as assigned.
• Prepare letters, forms, reports, and spreadsheets.
• Maintain confidential employee records in accordance with HIPAA and employment laws.
• Assist with maintaining I-9 documentation.
• File workers' compensation, FMLA, and other leave-related documentation.
• Ensure employee files remain organized and audit ready.
• Assist with maintaining HR databases and tracking spreadsheets.
• Perform data entry with a high level of accuracy.
• Provide exceptional customer service to employees, applicants, residents, and visitors.
• Maintain professionalism and confidentiality when handling sensitive information.
• Direct employees to appropriate resources regarding benefits, policies, and procedures.
• Promote a positive and welcoming Human Resources environment.
• Other duties may be assigned.

Benefits

• We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED