Human Resource Assistant - Part Time (29 hour

Davidson Transit Organi•Nashville, TN

18h•Onsite

About The Position

This is a part-time (29 hour) position for a Human Resource Assistant. The role involves creating and maintaining employment files, utilizing OCR software for document migration, managing document access and revision control, analyzing employee data, and assisting with various HR functions. The position also includes greeting visitors, managing HR communications, monitoring regulatory activity, operating data capture technology, updating HR systems like ADP Workforce, scheduling DOT certifications and screenings, assisting with onboarding, maintaining data analytics, processing invoices, ordering office supplies, and coordinating transit board documents. The role requires maintaining confidentiality and working effectively with minimal supervision.

Requirements

Ability to work assigned part-time schedule, and may be asked to work no more than 5 additional hours per week, as needed.
Exceptional teamwork is a must, with the ability to work with others and support the business objectives.
Maintain confidentiality of employment records, salaries and disciplines.
Work with minimal supervision.
Establish and maintain effective working relationship with all levels of employees.
Detail Orientated with strong organizational skills and analytically driven.
Possess excellent oral and written communications skills.
Maintain high level confidentiality.
Possess high level organizational skills.
Possess positive customer relations skills.
Possess excellent oral and written communication and/or presentation skills.
Provide quality work product with minimum error within and outside of the employee file.

Nice To Haves

B.A. or A.A degree is preferred.
Prior HR, accounting or financial center experience is preferred.
Computer proficiency and technical aptitude with the ability to utilize MS Word, Excel, Power Point, Access, and HR Information systems.
Knowledge of pertinent federal and state regulations, filing and compliance requirements, including ADA, EEOC, FLSA, DOL, WC is helpful.
Possess valid driver license.
Previous experience in HR, Accounting, or related job core competencies.

Responsibilities

Create and maintain employment files within an electronic file management system.
Utilize OCR software or similar software to scan and tag documentation for migration into the organization’s employment management database.
Review with management to manage documents and materials as needed per internal controls, customer requests, and FTA and or federal guidelines.
Administer document and system access rights and revision control to ensure security of system and integrity of master documents.
Analyze, interpret, or disseminate system and employee performance data.
Assist in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
Consult with end users regarding problems in accessing electronic content.
Welcome, greet and direct in person visitors to the Myatt office or other DTO supported functions.
Answer and manage main human resource email and phone line on a daily basis, transfer calls efficiently and effectively.
Keep management abreast of issues and/or matter that are not in compliance with human resource management parameters.
Monitor regulatory activity to maintain compliance with records and document management laws.
Operate data capture technology to import digitized documents into document management system.
Utilize ADP Workforce and other HR systems to update candidate status.
Schedule employees for Department of Transportation (DOT) certifications or recertifications.
Maintain employee records in an organized and detailed manner within the employment system (i.e. ADP or other system).
Schedule pre-employment health and drug screenings prior to onboarding.
Work with other staff members on pre-hiring process.
Assist in orientation and onboarding of new hire candidates and other employment related events.
Maintain data analytics.
Assist with incoming documentation and filing of complaints and grievances as it pertains to the HR complaints and grievance procedure(s).
Maintain and process invoices through DocuSign within 48-72 hours upon receipts, verification and reconciliation of charges.
Maintain and order office supplies.
Collaborate with other HR and Training Team members on support needs.
Distribute and effectively track temporary and permanent ID badges for security and safety purposes within the work environment.
Update ADP with pertinent human resource information within 24-48 hours upon receipt.
Assist with the assembly and coordination of transit board documents, and effectively ensure that the documentation has pertinent and supportive documentation at exceptional quality.
Perform other duties as assigned within the job specification.