Human Resource Admin

Ace Parking•San Diego, CA

13d•$23 - $25

About The Position

Key Responsibilities: · Manage and maintain the EVP of HR’s calendar, including scheduling meetings, coordinating appointments and travel plans, and prioritizing commitments · Prepare and organize materials for meetings, presentations, and reports · Handle confidential and sensitive information with a high degree of discretion · Coordinate internal and external meetings, including logistics, agendas, and follow-ups · Arrange travel, including flights, accommodations, and itineraries · Provide general administrative support to the HR team, including filing, document management, and data entry · Assist with onboarding logistics and coordination for new hires · Maintain organized records of HR documents in compliance with company policies · Process and track departmental invoices, ensuring timely and accurate payments · Manage expense reimbursements for HR leadership and team members · Maintain accurate records of expenses and assist with budget tracking as needed · Answer and route correspondences to the appropriate individual. · Receive, sort, and distribute incoming mail and packages · Route correspondence to the appropriate department, region, or individual in a timely manner · Prepare and process outgoing mail, including shipments and courier services · Maintain organized mail distribution systems to ensure efficiency and accuracy · Coordinate department events, meetings, and team activities · Serve as a point of contact for internal stakeholders and external vendors · Assist with other administrative tasks. What we are looking for: · 2+ years of administrative experience, preferably in a HR office environment. · Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) · Excellent organizational, time management, and multitasking skills · Strong written and verbal communication skills · Ability to handle confidential information with integrity and discretion Detail oriented with strong problem solving abilities · Ability to prioritize work and meet deadlines · Ability to work in a fast paced environment, handling multiple tasks and work under time constraints · A willingness to do whatever it takes to earn a “Thank You. What you will receive in return: · A predictable M-F, 8am – 5pm schedule. · Company provided benefits, such as paid vacation, sick, holidays as well as various insurance plans customized to meet your personal needs, including a 401k plan. · Job training and career development.

Requirements

2+ years of administrative experience, preferably in a HR office environment.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent organizational, time management, and multitasking skills
Strong written and verbal communication skills
Ability to handle confidential information with integrity and discretion
Detail oriented with strong problem solving abilities
Ability to prioritize work and meet deadlines
Ability to work in a fast paced environment, handling multiple tasks and work under time constraints
A willingness to do whatever it takes to earn a “Thank You.

Responsibilities

Manage and maintain the EVP of HR’s calendar, including scheduling meetings, coordinating appointments and travel plans, and prioritizing commitments
Prepare and organize materials for meetings, presentations, and reports
Handle confidential and sensitive information with a high degree of discretion
Coordinate internal and external meetings, including logistics, agendas, and follow-ups
Arrange travel, including flights, accommodations, and itineraries
Provide general administrative support to the HR team, including filing, document management, and data entry
Assist with onboarding logistics and coordination for new hires
Maintain organized records of HR documents in compliance with company policies
Process and track departmental invoices, ensuring timely and accurate payments
Manage expense reimbursements for HR leadership and team members
Maintain accurate records of expenses and assist with budget tracking as needed
Answer and route correspondences to the appropriate individual.
Receive, sort, and distribute incoming mail and packages
Route correspondence to the appropriate department, region, or individual in a timely manner
Prepare and process outgoing mail, including shipments and courier services
Maintain organized mail distribution systems to ensure efficiency and accuracy
Coordinate department events, meetings, and team activities
Serve as a point of contact for internal stakeholders and external vendors
Assist with other administrative tasks.

Benefits

A predictable M-F, 8am – 5pm schedule.
Company provided benefits, such as paid vacation, sick, holidays as well as various insurance plans customized to meet your personal needs, including a 401k plan.
Job training and career development.

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