Hub Administrative Assistant

Ontario Clean Water Agency • Essa, ON

9d • CA$27 - CA$31 • Onsite

About The Position

Water is our business and our passion. It can be yours too. The water professionals at OCWA know the value of water better than anyone. Our work benefits communities across Ontario every day. Our job (and possibly yours) is also to return treated and safe water back to our lakes and rivers. At OCWA, we have a deep respect for the environment and our responsibility for the health of the communities we serve drives us. A job at OCWA is an opportunity to make a positive impact on millions—a big responsibility. Are you ready? We think you are. So come on in. The water is perfect. In this role, you will provide administrative assistance in support of all activities required for the Region. This will include assisting the Managers by producing correspondence/reports, receiving inquiries, arranging meetings, maintaining databases/filing systems, coordinating information, purchasing/accounts payable, following up with suppliers, correcting discrepancies, accounts receivable, monitoring/processing documentation; attendance, payroll and human resources support.

Requirements

• Excellent knowledge of office administration, procedures and processes.
• Demonstrated knowledge of administrative practices, policies and procedures related to purchasing (including general accounting principles) accounts payable, Attendance Clerks/Coordinator (ACC) attendance, and payroll.
• Excellent knowledge of computers; ability to use word processing, spreadsheet and software (e.g. GP Dynamics, Microsoft Outlook, Word, Excel, Power Point, Lotus Notes, WIN, Internet).
• Knowledge of general financial and accounting principles; accounts receivable, reconciliations and budget forecasts.
• Knowledge of business processes to assist in the preparation of financial analysis and overall strategic business planning within the clusters and the Region.
• Excellent planning, time management and organizational skills
• Excellent oral communication and customer service skills to liaise with clients, vendors/suppliers to respond to inquiries.
• Good written communication skills to prepare routine correspondence, meeting minutes and various documents.
• Good analytical and evaluation skills to analyze data and prepare reports/summaries
• Excellent problem solving skills to support the analysis of financial reports and data for operational planning and budgets.
• Good research skills to gather data from a variety of sources to explain expenditure and budget discrepancies.
• Ability to work independently and in a team oriented environment.
• Ability to travel within the region as needed.

Responsibilities

• Producing correspondence/reports
• Receiving inquiries
• Arranging meetings
• Maintaining databases/filing systems
• Coordinating information
• Purchasing/accounts payable
• Following up with suppliers
• Correcting discrepancies
• Accounts receivable
• Monitoring/processing documentation; attendance, payroll and human resources support

Benefits

• Flexible learning and development opportunities
• Opportunities for career advancement and specialization
• A wide-ranging compensation structure focused on pay for certification, on-call pay, call-back pay, over-time and Overall Responsible Operator (ORO) pay.
• A defined benefit pension plan
• Comprehensive health plan
• Life and disability insurance.
• Maternity and parental leave top-up benefits including for adoptive parents.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed