HSSE Program Specialist

JLL•Seattle, WA

4d•$65,000 - $76,000•Onsite

About The Position

The HSSE Program Specialist provides operational and administrative support to the AMER E-Prep Program Manager and Area Leads across the AMER portfolio. Reporting directly to the AMER E-Prep Program Manager, the specialist supports coordination and execution of emergency preparedness programs, including Safety Ambassador, Fire Drill, Equipment, and Signage. As part of the HSSE – Emergency Preparedness team, the role supports JLL’s health, safety, and environmental risk management strategy and HSSE professionals, and may assist with other emergency preparedness program needs. The role supports program operations across four geographic areas, including tracking actions and deliverables, maintaining training and compliance data, updating program resources and reporting tools, coordinating communications and meetings, and facilitating collaboration among program stakeholders. It also supports emergency preparedness risk management, HSSE compliance, audits and inspections, training development, and the promotion of a proactive HSSE culture across the account.

Requirements

At least 1 year of experience implementing health, safety, and environmental systems and processes.
At least 1 year of program coordination experience.
At least 2 years of communications support experience.
Excellent verbal and written communication skills and ability to work with people at all organizational levels, internally and externally.
Computer literacy and knowledge of commonly used software, including Microsoft Office applications.
Strong organizational skills and ability to manage multiple tasks and deadlines.
Ability to work independently and support a distributed team across multiple geographic areas.
Must be authorized to work in the United States without visa sponsorship.

Nice To Haves

Recognized HSSE professional qualifications and professional memberships appropriate for the role.
Membership in a local HSSE management professional body.

Responsibilities

Support coordination of day-to-day program activities across all four geographic areas.
Track program and project action items, deadlines, and deliverables across the team.
Maintain Safety Ambassador data in LMS (Learn), including training records and compliance tracking.
Maintain wiki and client-facing pages with program resources, process documentation, and guides.
Maintain and update program dashboards, trackers, and reporting tools.
Manage shared mailbox communications and route inquiries to appropriate team members.
Support scheduling and logistics for team meetings, alignment calls, meeting notes, and training sessions.
Facilitate communication among Area Owners, SMEs, Facility Management teams, and EHS teams.
Support updates to emergency preparedness standards for Facility Management support.
Support development of training and education for assigned programs.
Support Work Dynamics personnel in delivering and managing HSSE elements, achieving compliance, and reporting performance against applicable JLL and client HSSE metrics and Key Risk Indicators.
Support emergency preparedness risk management, including emergency equipment, signage, and communications across the Work Dynamics account.
Support operational HSSE compliance, including HSSE audits and inspections as required.
Support development of a positive, proactive HSSE culture throughout the account.
Support other emergency preparedness program needs and perform other duties as assigned.