HSE Associate NEX
About The Position
The HSE Associate provides administrative and technical support for health, safety, and environmental (HSE) activities. The role handles confidential and personally identifiable information, maintains filing systems and records, enters and tracks incident information, and interfaces with systems such as ISN, PEC, and Browz. It coordinates recurring reports and services, supports HSE training and environmental projects, and assists with DOT-compliant screenings and background information. The position also supports regulatory compliance, document and presentation preparation, invoice management, communications screening, and coordination of internal and external meetings and travel.
Requirements
- High school diploma or GED certificate.
- Three years of administrative work experience.
- Proficiency with office equipment and related software, including spreadsheets, databases, and presentations.
- Proficiency in technical editing in Microsoft Word, document control, and/or information tracking.
- Ability to work independently and initiate administrative improvements with limited supervisor guidance.
- Excellent interpersonal skills and the ability to communicate and coordinate workflow assertively and diplomatically at all organizational levels, especially with senior managers and executives.
- Excellent organizational skills, including the ability to track multiple details and establish priorities.
- English comprehension and speaking proficiency sufficient to issue, receive, and respond to safety- and operations-related directions.
Nice To Haves
- Knowledge of HSE and DOT.
- Experience with SAP.
Responsibilities
- Handle confidential and personally identifiable information.
- Maintain filing systems and records, including intranet documents and folders; file audits, inspections, permits, applications, citations, corrective actions, and agency correspondence.
- Enter reported incidents, including injuries and near misses, into databases and track relevant information.
- Interface with ISN, PEC, Browz, and similar systems.
- Coordinate daily, monthly, quarterly, and yearly reporting, services, and other department initiatives.
- Assist in developing and supporting HSE training programs.
- Assist with environmental projects and reporting.
- Coordinate physical and drug screenings and collect background information in compliance with DOT requirements.
- Oversee compliance with state, local, and federal laws and regulations.
- Prepare and revise documents, spreadsheets, PowerPoint presentations, and database assignments; troubleshoot reports and presentations.
- Manage invoices; screen mail, email, and phone calls; coordinate internal and external meetings, including travel, hotel, and food service.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
