HSE Admin

Audubon Companies•Houston, TX

12d•Onsite

About The Position

Audubon is currently seeking a HSE Administrator to join our team in our Houston, TX Office. This full-time in-office position will facilitate the corporate drug and alcohol program to ensure that Audubon Companies comply with relevant laws, regulations, and policies. Responsible for monitoring and documenting compliance testing, advising hiring managers on pre-employment testing statuses, and liaising with the Safety and Human Resource Department.

Requirements

High School Diploma or GED
Prior HSE experience performed
Requires 2 + years of compliance management, preferred corporate drug and alcohol program management experience
Ability to maintain confidentiality in all work performance
Proficient in the use of Microsoft Word, Excel, PowerPoint and Outlook
Excellent verbal and oral communication skills
Strong attention to detail with the ability to multitask
This position requires the ability to work in the corporate office. Must be self- motivated and take initiative
Must have a professional customer service attitude with the ability to work in a fast-paced environment.

Nice To Haves

preferred corporate drug and alcohol program management experience

Responsibilities

Serve as the primary liaison for candidates during the pre-employment and drug testing process.
Coordinate and oversee pre-employment testing, including ordering and managing drug tests for multiple entities.
Track, monitor, and document each stage of the testing process, ensuring timely completion.
Assist with re-orders, collection site changes, and follow-ups with testing laboratories regarding status, delays, and medical reviews.
Communicate daily testing updates and results to HR.
Maintain compliance with drug and alcohol testing programs by managing the company pool, including assigning and removing employees in third-party databases.
Conduct and document DOT history checks, ensuring proper record-keeping.
Facilitate and manage quarterly random drug testing programs.
Assist with inventory management for Personal Protective Equipment (PPE) and other safety-related supplies.
Oversee the assignment, distribution and retrieval of company telematics devices.
Provide support and guidance to employees regarding training requests (internal LMS and 3rd Parties).
Enter and update data accurately in databases, spreadsheets, and company systems.
Offer administrative support to the corporate HSE team across multiple office locations and field sites.
Provide administrative support to the corporate HSE team, including document management and reporting.
Perform additional administrative duties and assignments as required.
Performing duties in a manner that protects personal and team health and safety
Participating in required HSE training, meetings, and reporting activities
Identifying and reporting hazards, near misses, and unsafe conditions
Following safe work practices and complying with applicable regulatory requirements