HRIS & Recruitment Specialist

Calista Corporation•Anchorage, AK

1d•Hybrid

About The Position

Calista Brice LLC is seeking an HRIS & Recruitment Specialist to support the administration, accuracy, and day-to-day operation of the organization’s Workday HRIS environment. This role involves maintaining employee and position data, performing system audits, supporting Workday business processes, responding to service-level requests, troubleshooting end-user issues, creating standard reports, and assisting with HRIS process documentation and system improvements. Additionally, the specialist will support recruitment administration, job requisitions, candidate workflow, pre-employment activities, and onboarding processes in Workday to ensure an accurate and efficient recruitment-to-hire experience. The position is based in Anchorage, AK, with potential for hybrid or remote arrangements based on business needs and company approval.

Requirements

High School Diploma or equivalent required.
Two (2) or more years of experience in Human Resources, HRIS, HR operations, or a related HR support function required.
Valid state driver’s license and qualified to operate a vehicle under the conditions of the Company’s Driving Policy required.
Ability to pass drug, driving, and background screening required.
Intermediate knowledge of the principles and practices of human resource management administration.
Intermediate knowledge of principles and practices of human resource information systems administration, data management, and HR operational processes.
Intermediate knowledge of HRIS (Human Resource Information Systems) programs and other HR-related applications, including reporting, compliance, recruiting, and onboarding functionality.
Knowledge of principles and procedures for recruitment, candidate selection, onboarding, personnel administration, and personnel information systems.
Advanced computer application skills including MS Office Word, Excel, and Outlook.
Ability to use a laptop computer and standard business applications.
Detail-oriented with a high level of accuracy and data integrity.
Ability to work independently and collaboratively in a team environment.
Ability to handle confidential information with discretion.
Ability to analyze and resolve complex issues, both logical and interpersonal.
Ability to professionally communicate with employees, managers, candidates, and HR staff using verbal and written methods.
Ability to take on-going educational courses to stay current on laws and best practices.
Ability to manage multiple system transactions, service requests, data audits, job requisitions, and onboarding activities while maintaining accuracy and timely follow-through.
Ability to maintain a high level of accuracy and data integrity when handling confidential employee and candidate information.
Ability to learn and apply Workday business processes, reporting tools, recruiting workflows, onboarding workflows, and related HR technology.
Ability to work a flexible schedule.
Ability to operate a motor vehicle in a safe and efficient manner.
Ability to work in a Native Corporation multi-business environment.

Nice To Haves

Associate’s degree in Human Resources, Information Technology, Business, or related field preferred; experience in Human Resources may be substituted in lieu of a degree on a year-for-year basis.
PHR/SPHR (or SHRM-CP/SHRM-SCP) or equivalent preferred.
Previous experience working with HRIS system/application preferred.
Previous experience supporting HRIS data maintenance, reporting, audits, system transactions, or end-user support preferred.
Previous experience with Workday is preferred; experience with Workday Recruiting and/or Onboarding is a plus.

Responsibilities

Maintain and update employees, position, organizational, and related HR data in Workday and assist with transactional data entry as needed.
Manage HRIS system accounts and provide end-user support, including login troubleshooting, access-related questions, and assistance with routine Workday business processes.
Perform routine HRIS data audits to ensure accuracy, data integrity, and compliance with company policies and procedures.
Provide technical support to HR staff and end-users; troubleshoot and resolve Workday system issues and escalate complex issues as appropriate.
Generate standard HRIS reports and analyze HR data and metrics to support operational and data-driven decision-making.
Collaborate with HR staff to identify system requirements, support Workday configuration needs, test changes, and assist with implementation of system enhancements.
Identify, design, and document process workflows, procedures, job aids, and system guidance related to Workday and other HR-related technology.
Identify opportunities for process improvement within HRIS workflows and recommend enhancements that improve data quality, efficiency, and the end-user experience.
Assist with training sessions on Workday functionality and best practices for HR staff, managers, and other end-users.
Assist with preparation of end-user presentations, training materials, and job aids related to Workday and other HR applications, and provide training as needed.
Collaborate with IT and other relevant departments to support Workday integrations and interfaces with other business systems.
Support recurring HRIS maintenance activities, testing, data validation, and other system administration tasks as assigned.
Create, review, route, and maintain job requisitions in Workday, ensuring approvals, position details, job profiles, locations, and recruiting data are accurate and complete.
Support recruiting workflow activity in Workday, including job posting updates, candidate movement, dispositioning, requisition status changes, and requisition closure in accordance with established processes.
Provide administrative recruitment support to HR staff and hiring managers, including interview coordination, candidate status updates, recruitment documentation, and routine candidate communications.
Support offer and pre-employment processes by coordinating required documentation, approvals, screening steps, and candidate follow-up with HR staff and other stakeholders.
Initiate and monitor onboarding business processes in Workday, track completion of required onboarding tasks, and assist new hires and managers with onboarding-related questions.
Coordinate recruitment-to-hire data handoffs to help ensure candidate information is accurately converted to employee records and required new-hire information is complete.
Participate regularly in professional development activities to keep abreast of changes and new developments in HR technology, Workday functionality, and recruitment practices.
Work in a constant state of alertness and in a safe manner.
Perform other duties as directed.

Benefits

Competitive wages and bonus programs
Annual performance reviews with recommendations on training
Mentorship Program
Tuition reimbursement
Safety Gear Allowance: $350.00 in reimbursement annually
Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.
FSA health care and/or dependent care/HSA with HDHP.
Dental and Vision Insurance.
Employee Assistance Program for you and your family.
Company paid Life Insurance, AD&D, LTD.
Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance.
Paid time off (based on years of service)
10 Regular Holidays, 1 Bonus – Work Anniversary “Floating” Holiday.
401(K) match at $0.50 on the dollar up to 6% of your contribution.