HRIS & Payroll Systems Manager

Re:Build Manufacturing • Framingham, MA

2d

About The Position

Re:Build Manufacturing is seeking an experienced HRIS & Payroll Systems Manager to play a key role within corporate HR. This position will manage enterprise payroll operations, HRIS administration, and support a substantial payroll system deployment, migration, and ongoing system care. The role is responsible for delivering accurate, compliant, and timely payroll for over 1,200 employees across multiple states, while maintaining the essential system backbone for all HR services. As a key contributor to payroll administration and governance, this role will create and update frameworks, policies, and systems to enable business growth, ensure regulatory compliance, and support initiatives related to organizational growth, regulatory updates, structural changes, and acquisitions. This operational role serves as an expert resource ensuring consistency, accuracy, and compliance across locations, providing mentorship to improve workflows and address problems. The HRIS & Payroll Systems Manager will collaborate closely with Finance, Legal, IT, and HR to ensure payroll and HRIS systems are reliable and aligned with business needs. Additionally, this role will train and support site-level HR teams to enhance organizational readiness, encourage consistent compliance, and maintain the infrastructure necessary for Re:Build Manufacturing's growth and smooth operations.

Requirements

• Bachelor's degree in Human Resources, Business Administration, Information Systems, Accounting, Finance, or a related field (or equivalent combination of education and experience).
• 7–10+ years of progressively responsible experience in managing payroll processes and HRIS within a multi-site, multi-state organization.
• Minimum of 3–5 years leading administration of large-scale HRIS and payroll systems.
• Demonstrated experience managing payroll for 1,000+ employees across multiple states.
• Hands-on experience leading or playing a key role in an enterprise HRIS/payroll implementation, migration, or major system upgrade.
• Experience serving as a system administrator for an enterprise HRIS and payroll platform (ADP experience strongly preferred).
• Experience developing payroll policies, standard operating procedures (SOPs), internal controls, and governance frameworks.
• Extensive knowledge of multi-state payroll administration.
• Extensive knowledge of federal, state, and local payroll tax regulations.
• Extensive knowledge of wage and hour laws (FLSA).
• Extensive knowledge of garnishments, child support, tax levies, and bankruptcy orders.
• Extensive knowledge of FMLA, LOA, PTO, and payroll implications.
• Extensive knowledge of W-2 processing and year-end payroll requirements.
• Extensive knowledge of HRIS administration, security, workflows, and configuration.
• Extensive knowledge of timekeeping systems and payroll integrations.
• Extensive knowledge of HR data governance and data integrity best practices.
• Working knowledge of HR, payroll, finance, and ERP system integrations.
• Advanced experience with enterprise payroll and HRIS platforms (ADP).
• Strong HRIS system administration experience, including: Security roles, Workflow configuration, Business process management, User access administration, Data imports/exports, Reporting.
• Experience managing system integrations between HRIS, payroll, timekeeping, benefits, ERP, ATS, and other business applications.
• Advanced Microsoft Excel skills, including pivot tables, lookups, and data analysis.
• Experience with reporting tools, audit reporting, and data validation.
• Comfortable working with large data sets and performing root cause analysis.
• Demonstrated ability to lead enterprise-wide payroll operations without direct processing responsibility at every location.
• Strong project management skills with experience supporting complex cross-functional initiatives.
• Proven ability to develop standardized processes while balancing local operational needs.
• Excellent analytical and problem-solving abilities.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to prioritize competing deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Ability to train, coach, and support HR professionals across multiple locations.
• Strong customer service mindset with the ability to build collaborative relationships across HR, Finance, IT, Legal, and Operations.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive employee information.

Nice To Haves

• Experience supporting mergers, acquisitions, organizational restructures, or rapid organizational growth is preferred.
• Understanding of SOX or other internal control environments is preferred.
• Certified Payroll Professional (CPP).
• SHRM-CP, SHRM-SCP, PHR, or SPHR certification.
• Project Management Professional (PMP) or similar project management certification.
• Experience with ADP implementation projects.
• Experience in manufacturing, distribution, or other multi-location environments.
• Experience working with API integrations and HR technology ecosystems.

Responsibilities

• Provide oversight and quality assurance for payroll processing completed by site-level HR teams.
• Act as the point of contact for complicated payroll problems and bring partner concerns to HR leadership when necessary.
• Track payroll processes at various sites and detect tendencies or problems.
• Conduct root-cause analysis on payroll errors and recommend corrective actions.
• Ensure standardization of payroll practices while allowing necessary site-level variations.
• Lead cross-site troubleshooting for payroll and timekeeping systems.
• Act as the payroll and HRIS authority for the ADP system implementation and migration.
• Partner closely with the IT Project Manager and system vendor on planning, timelines, and readiness.
• Support cutover planning and launch coordination across all sites and pay groups.
• Manage dual-system administration during migration.
• Coordinate integrations between payroll/HRIS and enterprise systems (ERP, accounting, talent systems, DIG).
• Provide requirements for data mapping, cleansing, validation, and testing.
• Lead payroll-specific testing including unit, integration, UAT, and parallel testing.
• Develop new payroll SOPs, policies, and controls for approval.
• Support change management and communications to payroll collaborators and site HR teams.
• Ensure payroll accuracy and compliance throughout the transition.
• Lead stabilization efforts and document lessons learned for future improvement.
• Serve as the primary administrator for the new payroll platform.
• Manage system maintenance, upgrades, and feature improvements.
• Monitor system performance and advance vendor performance issues.
• Maintain configuration settings, security, and user access.
• Coordinate testing for updates and patches.
• Ensure accuracy of integrations (payroll, HRIS, timekeeping, ATS, compensation).
• Offer continuous assistance and training to site HR teams.
• Maintain logs of system changes and site-specific one-offs.
• Ensure accurate LOA, PTO, and FMLA pay processing.
• Coordinate bonus and merit processing across sites.
• Support retro pay, corrections, and specialized tax calculations.
• Address timekeeping exceptions, missed punches, and complex pay issues.
• Establish quality control checkpoints and validation procedures.
• Provide mentorship and training on payroll procedures and system usage.
• Develop onboarding and continuous training for payroll processes.
• Serve as the primary contact for site HR payroll inquiries involving blocking issues.
• Build user guides, job aids, and reference materials for the payroll system.
• Establish the support model and paths for blocking issues post-implementation.
• Reinforce training and ensure adoption across sites.
• Build capability and confidence among field HR teams.

Benefits

• Every employee of Re:Build will share ownership in the company and will share in the financial rewards of the success we achieve together, at all levels of the company!

What This Job Offers

• Job Type: Full-time
• Career Level: Senior