HRI Function Coordinator

Texas A&M University System•Corpus Christi, TX

4d•Onsite

About The Position

The HRI Function Coordinator, under general supervision, coordinates large HRI internal and external events and conferences, including pre- and post-event coordination with HRI employees. Supports site safety and operational readiness and serves as a liaison with University departments and vendors utilizing HRI facilities.

Requirements

Bachelor's degree
Two (2) years of related experience.
High School Diploma or GED and six (6) years of related experience.
Associates degree and four (4) years of related experience.
Master’s degree
Valid driver’s license.
Knowledge of word processing, spreadsheet, database, and presentation applications.
Strong planning, organization, and project coordination skills.
Effective interpersonal, verbal, and written communication skills.
Ability to manage multiple concurrent activities, priorities, deadlines, and stakeholders.
Ability to work cooperatively and effectively with internal and external stakeholders.
Ability to work a flexible schedule, including evenings and weekends, as required to support HRI events, conferences, outreach activities, and other programs.

Nice To Haves

Three (3) years of related experience in program coordination, event management, outreach, operations, or a related area.
Experience coordinating multiple events, programs, conferences, meetings, workshops, outreach activities, or other complex initiatives.
Experience managing event or program logistics involving facilities, vendors, technology, materials, staffing, volunteers, or event-day operations.
Experience monitoring budgets, expenditures, program data, attendance, or other performance measures.
Experience preparing program, financial, utilization, or performance reports.
Experience coordinating the work of staff, student workers, volunteers, or other personnel in support of programs or events.
Experience collaborating with multiple departments, leadership, external partners, vendors, or community stakeholders.
Experience coordinating outreach, public engagement, tabling activities, tours, or institutional visits.

Responsibilities

Develops, organizes, implements, monitors, and evaluates HRI internal, cross-campus, and external/public-facing functions, programs, conferences, workshops, meetings, and special activities.
Develops annual and recurring function plans based on HRI priorities, institutional activities, outreach opportunities, facility availability, and program needs.
Manages functions and related programs from initial planning through implementation, closeout, assessment, and reporting.
Establishes function timelines, logistical requirements, staffing plans, vendor needs, equipment requirements, room configurations, communication needs, and contingency plans.
Coordinates with HRI leadership, research programs, University departments, external organizations, vendors, guests, and community partners to facilitate function and program activities.
Develops and maintains systems for tracking functions, participation, outcomes, facility utilization, and other performance measures.
Evaluates function and program effectiveness and recommends improvements to HRI processes, procedures, and future programming.
Manages scheduling, utilization, operational readiness, and function configuration of the HRI Event Room and breakout rooms supporting HRI, University, and approved external activities.
Coordinates room assignments and space utilization based on event requirements, facility availability, and HRI priorities.
Directs function-day operations, including setup and breakdown, technology coordination, signage, materials, vendor and catering coordination, accessibility, safety, and guest flow.
Coordinates, assigns, and oversees function-related activities performed by staff, student workers, volunteers, and other personnel before, during, and after events.
Provides onsite function management and resolves operational and logistical issues as needed.
Coordinates with appropriate HRI and University units regarding facilities, information technology, security, parking, risk management, accessibility, and other operational requirements.
Develops and maintains event procedures, checklists, room-use standards, and operating practices to support consistent and effective use of HRI facilities.
Operates University vehicles as needed to support HRI functions, programs, outreach activities, tours, meetings, and other institutional activities.
Prepares and monitors function and program budgets in coordination with HRI leadership and business staff.
Tracks function-related expenditures, commitments, costs, and available funding and identifies potential budget concerns.
Maintains attendance, facility utilization, event, outreach, and related program performance data.
Compiles and analyzes program statistics to assess participation, utilization, expenditures, and function activity.
Prepares quarterly reports summarizing function and program activity, attendance, facility utilization, expenditures, funding status, outreach participation, and other relevant performance measures.
Provides information and analysis to HRI leadership to support function planning, resource allocation, program evaluation, and future programming.
Coordinates HRI participation in campus and external outreach, engagement, and tabling activities.
Works with HRI research and program areas to identify appropriate participants, displays, materials, equipment, staffing, and logistical requirements for outreach activities.
Organizes and coordinates HRI tours for visitors, University groups, partners, donors, prospective students, community organizations, and other internal and external audiences.
Develops and maintains working knowledge of HRI’s eleven research and program areas sufficient to coordinate and lead institute-level tours and appropriately communicate HRI’s programs and activities to visitors.
Coordinates special visits and institutional engagement activities involving HRI leadership, University officials, external partners, donors, community stakeholders, and other guests.
Coordinates HRI-wide function and engagement activities in collaboration with the Manager of Executive Operations, Manager of Executive Services, HRI leadership, research programs, and other appropriate personnel.
Performs other duties as assigned.

Benefits

Medical ($0 - $30 per month for Employee Only coverage after university contribution)
Dental & Vision
Life Insurance, Accidental D&D, Long Term Disability
Flexible Spending Account and Day Care Spending Account
DUAL CAREER PARTNER PROGRAM
ON-CAMPUS WELLNESS OPPORTUNITIES
Work Life Solutions: Counseling, Work Life Assistance, Financial Resources, and Legal Resources
Public Loan Forgiveness
Book scholarships
100% tuition coverage for up to 18 credit hours per fiscal year
Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
Voluntary Tax Deferred Account/Deferred Compensation Plan
8+ hours of vacation paid time off every month.
8 hours of sick leave time off every month.
8 hours of paid time off for Birthday leave.
12-15 paid holidays each year.