HR Volunteer- Temporary 3 months

Hopewell Support Services • Guelph, ON

4h • Onsite

About The Position

Hopewell is seeking a motivated and detail-oriented HR Volunteer to support a special HR documentation and records management project at our Head Office in Elmira. This 3-month volunteer opportunity is ideal for students, recent graduates, or individuals looking to build practical HR experience in a supportive environment. Working alongside our HR Business Partner and HR Manager, you'll gain valuable exposure to HR administration, HRIS (UKG), onboarding support, compliance tracking, and confidential records management while contributing to an important organizational initiative. If you're organized, eager to learn, and passionate about building a career in Human Resources, we'd love to hear from you!

Requirements

• Maintain strict confidentiality at all times.
• Access to employee records, shared drives, UKG, and HR documents will be limited to what is necessary for the assigned volunteer activities and will be monitored by HR.

Nice To Haves

• Students
• Recent graduates
• Individuals looking to build practical HR experience

Responsibilities

• Assist with transferring employee documents from the shared drive and old systems into UKG.
• Support the centralization of personnel records for active, inactive, leave of absence, and terminated employees.
• Label uploaded documents accurately using the correct file name, document type, and reference date.
• Assist with organizing documents such as Vulnerable Sector Checks, Broad Record Checks, First Aid/CPR certificates, driver’s licences, training records, and other employment-related documents.
• Support the entry of expiry dates in UKG to assist with future automation, reminders, compliance tracking, and scheduling.
• Assist with maintaining secure and organized confidential employee records and personnel files.
• Support orientation logistics, including preparing materials for new hire onboarding.
• Perform other related HR administrative support activities as assigned by the HR Business Partner.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed