HR Training Clerk

Bienvivir All-Inclusive Senior Health • El Paso, TX

6d • $14 - $22 • Onsite

About The Position

Bienvivir All-Inclusive Senior Health (“Bienvivir”) is a community-based, patient-centered, comprehensive health care delivery system that advocates and promotes quality of life, optimum independence, dignity, and choices in a nurturing environment for frail seniors. Since 1987, Bienvivir has served the frail seniors of El Paso, Texas through the provision of the Program of All-Inclusive Care for the Elderly (“PACE”). PACE is a unique managed care benefit for frail seniors (referred to as participants) age 55 and older who are certified by the state as needing nursing home level care and who reside in a PACE service area. PACE programs coordinate and provide comprehensive medical and support services so that participants can remain independent and stay in their homes for as long as safely possible.

Under the supervision of the Training and Development Manager, the Training Clerk is primarily responsible for a variety of clerical duties and support functions such as data entry, filing, scanning, making copies, and basic Word processing. The Training Clerk will maintain the completeness and accuracy of training records in the Human Resource Management System (HRMS), the Learning Management System (LMS), and personnel and training filing systems with any changes, to include but not limited to, training and certification and licensing information. In addition, the Training Clerk will provide miscellaneous assistance as required.

Requirements

• Must have a High School Diploma or equivalent.
• Must have 2 years of clerical administrative experience.

Nice To Haves

• Previous experience in the field of Human Resources is a strong plus.
• Previous experience in the field of training and development is a strong plus.
• Bilingual English/Spanish preferred.

Responsibilities

• Responsible for the data entry of training records into the HRMS and LMS systems.
• Responsible for maintaining employee training files and documents in the appropriate system. This includes, but not limited to, training reports, professional licenses, certifications, and registrations.
• Responsible for monitoring employee professional licenses, certifications, and registrations. This includes, but not limited to, generating reports, developing notifications for employees and supervisors of upcoming expiration dates, data entry and filing.
• Responsible for monitoring the completion of New Hire Checklists and Competency Assessments. This includes, but not limited to, generating reports, developing notifications for supervisors of upcoming due dates, data entry and filing.
• As required, assists with and supports Training and Development Manager with facilitating the new employee orientation. Responsibilities include drafting and sending notices to presenters, supervisors, and new hires; coordinating room set ups and schedules, preparing all required training materials, sign-in sheets, and equipment; and switching between different presenters slide decks.
• Assists the Training and Development Manager with training functions to include, training plans, training calendars, preparing training materials and equipment, and assignments and completions in the LMS system.
• Complies with record retention requirements and prepares files for archive warehousing.
• Maintains training files in accordance with federal and state laws, and with company guidelines.
• Establishes and maintains professional and effective lines of communication with supervisors and managers.
• Assists with generating employee training files for the internal auditing process.
• Ensures that employee information is kept confidential in accordance with federal and state laws, and with company policy.
• Performs general office support functions and assists personnel as necessary.
• Advances the mission of Bienvivir and the goals of the human resources department.
• Other duties as assigned.

Benefits

• We pay 100% of the MEDICAL monthly premiums for Employee Only coverage.
• We pay 100% of the DENTAL monthly premiums for Employee Only coverage.
• We provide an affordable VISION monthly premium for Employee + Family coverage.
• We pay 100% of BASIC LIFE for a benefit amount of $10,000.
• We offer safe harbor matching contributions for the 403(B) RETIREMENT SAVINGS account.
• We offer up to fifteen (15) days of PAID TIME OFF based on paid hours per pay period.
• We offer eleven (11) company-observed PAID HOLIDAYS.
• We offer education and TUITION REIMBURSEMENT.
• We offer MILEAGE REIMBURSEMENT.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED