HR Technology Coordinator

Higginbotham

1d

About The Position

The Project Coordinator supports the HR Technology Consultant in managing client engagements and internal initiatives. This role is responsible for coordinating project activities, maintaining timelines, organizing documentation, and facilitating communication between clients, vendors, and internal stakeholders.

The ideal candidate is highly organized, detail-oriented, and experienced in coordinating projects in a professional services or HR environment. Experience administering and supporting ADP is strongly preferred. This role offers exposure to HR consulting engagements, HR systems, and client project delivery, providing an opportunity to develop deeper expertise in HR operational workflows and HRIS platforms.

Requirements

• 2–5 years of experience in project coordination, HR operations, payroll, benefits administration, or professional services
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office, particularly Excel and PowerPoint

Nice To Haves

• Experience administering ADP, including administrative functions, HRIS management, benefits administration, and workflow configuration
• Experience using Microsoft OneNote for project documentation, meeting notes, and collaboration
• Experience supporting consulting engagements or client-facing projects
• Experience working within an HR consulting firm, benefits brokerage, or payroll services organization
• Familiarity with project tracking tools (Smartsheet, Monday.com, Asana, etc.)
• Experience in HR, benefits, payroll, or related services
• Applied Epic experience preferred, but knowledge of similar Agency Management System (AMS) is acceptable

Responsibilities

• Assist in managing multiple client projects simultaneously
• Maintain project plans, timelines, status updates, and action logs
• Schedule and coordinate client meetings, internal meetings, and vendor calls
• Track deliverables and follow up with stakeholders on outstanding items
• Document meeting notes, decisions, and next steps
• Serve as a coordination point between consultants, clients, and vendor partners
• Ensure clear communication of project milestones, deliverables, and timelines
• Assist in preparing materials for client meetings and presentations
• Escalate project risks, delays, or issues to the HR Technology Consultant
• Maintain organized project documentation and client files
• Assist in preparing client reports, summaries, and project updates
• Track project progress and key milestones
• Support development of internal process documentation and templates
• Maintain meeting notes, project documentation, and collaboration materials using Microsoft OneNote
• Provide administrative support for consulting engagements and internal initiatives
• Organize project documentation, implementation materials, and client deliverables
• Coordinate calendars, meeting logistics, and follow-up communications
• Assist with preparation of reports, presentations, and workflow documentation
• Assist with documenting HR and payroll processes, including onboarding, benefits administration, and employee data management
• Support workflow documentation and process improvements within ADP
• Help organize system documentation, user guides, and configuration notes
• Maintain project documentation and process libraries using Microsoft OneNote
• Proficient with Microsoft Excel, Word, PowerPoint, and Outlook

Benefits

• Generous employee benefits package which includes a robust wellness program
• Employee Ownership Opportunities
• Career progression opportunity – the potential for growth within the company

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed