HR Support & Payroll Specialist

Aston Carter•Kirkland, WA

6d•$28 - $30•Onsite

About The Position

This is a Contract to Hire position based out of Redmond, WA. The role is within a fast-paced, growing medical device organization, collaborating with an HR team supporting approximately 165 employees across various locations. It requires a balance of structured HR processes and flexibility to support executive functions. The position is fully onsite, 5 days a week.

Requirements

Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent experience.
2-4 years of experience in HR, HR coordination, or a similar administrative role.
Experience supporting payroll and benefits administration.
Strong organizational skills with the ability to manage multiple priorities.
High level of discretion and professionalism in handling sensitive information.
Proficiency with HRIS systems, Microsoft Office, and expense platforms such as Concur.

Nice To Haves

Experience in a medical device, biotech, or regulated environment.
Familiarity with multi-state compliance, particularly in WA and CA.
Exposure to onboarding workflows, audits, or compliance documentation.
HR certification such as SHRM-CP or PHR.

Responsibilities

Process and audit semi-monthly or bi-weekly payroll to ensure accuracy and compliance.
Maintain employee records and ensure data integrity within HRIS systems.
Administer employee benefits programs, including health, dental, vision, and retirement plans.
Coordinate open enrollment and communicate with employees regarding benefits.
Track leaves of absence and serve as the primary contact for employee benefits inquiries.
Coordinate with external vendors, such as payroll and benefits brokers.
Support onboarding and offboarding processes, including pre-employment checks and new hire orientation.
Assist with job postings, candidate scheduling, and recruiting coordination.
Maintain and update HR policies, SOPs, and compliance documents.
Run standard HR reports and support audits, ensuring compliance with federal, state, and company policies.
Support training coordination and HR initiatives.
Provide basic HR guidance to employees, excluding employee relations issues.
Manage and coordinate the CEO's calendar, scheduling meetings and preparing materials.
Prepare and reconcile expense reports and coordinate travel arrangements.
Assist with preparation of presentations and serve as a liaison between the CEO and internal teams.
Support special projects and ad hoc requests from the CEO.
Assist with office coordination activities and maintain HR files and documentation.
Support cross-functional administrative needs across departments.