HR Specialist

John Knox Village•Lee's Summit, MO

12d•Onsite

About The Position

Provides administrative support for the HR department and the administrative center. Conducts orientation tours and/or presents information to new hires. Handles multiple tasks simultaneously. Responsible for task as assigned. Supportive of the Village’s mission, values, and service/hospitality (P.R.I.D.E.) expectations. Completes training as required by policy.

Requirements

High school education or general education degree (GED) required.
Current driver’s license
One to two (1-2) years administrative support experience in a Human Resources environment required.
Intermediate, working knowledge of MS Windows and MS Office – Word, Excel, and Outlook.
Ability to write sentences, paragraphs, and correspondence proficiently.
Ability to apply common sense understanding to carry out detailed but straight-forward written or oral instructions.
Excellent communication, active listening, problem-solving and interpersonal skills.
Ability to act with integrity, professionalism, confidentiality, and empathy.

Nice To Haves

Associates degree in business related coursework is preferred.
UKG system experience preferred.

Responsibilities

Coordinates and compiles employment file of new hires and tracks conditional status.
Assists with new hire paperwork.
Provide support for HR reporting and other functions including, but not limited to, filing, researching, querying, and compiling information, verifying information, and other tasks as assigned.
Inputs new hire data into the database.
Photographs and creates associate ID badges for new hires and replacement badges as requested.
Assists in maintaining active and separated associate files, including I-9 filing.
Conducts orientation tour.
Coordinate orientation catering arrangements and tour transportation.
Co-facilitates orientation and modules as assigned.
Sets up and/or adjusts direct deposits/Global Cash Card.
May assist with onboarding tasks.
Answers incoming calls and provides information/assistance via phone or in person to associates, visitors, clients/vendors, residents, and their families.
Resets system passwords and assists with RELIAS Learning issues to determine exact nature of technical problem and implements remedial procedure.
Coordinates RELIAS Learning (Logistics: training setup/scheduling/enrollments/reports/record maintenance).
Will distribute and track reminder emails to associates and leaders related to health, wellness and performance management.
May assist associates with use of MyJKV, as needed.
Provides administrative support to the Human Resources department as needed.
May create and distribute correspondence to associates.
Adheres to all safety regulations and requirements.
Handles stress well and gets along with others within the workplace and with customers outside the department.
Maintains acceptable standards of workplace conduct.