HR Specialist TA and Onboarding Administrator

Allegiance Mobile Health•Corpus Christi, TX

5h•Remote

About The Position

The Onboarding Administrator supports the HR function by managing the administrative and logistical aspects of the new hire onboarding process, from offer acceptance through the first weeks of employment. This role serves as a key point of coordination between HR, hiring managers, IT, and other departments to ensure new employees are set up for a smooth and successful start. This position does not include recruiting/talent acquisition or facilitation of formal orientation programming. This position functions day to day under the leadership of the TA & Onboarding Lead.

Requirements

Strong company advocate with sound judgment and discretion
Ability to maintain strict confidentiality
Ability to follow instructions and established procedures accurately
Ability to work independently and remotely, managing priorities and time efficiently while delivering accurate results
Ability to work in a fast-paced environment, effectively juggling multiple priorities and projects
Excellent communication skills - reading, writing, verbal, and interpretation - using the English language, across various channels (phone, text, email, social media, etc.)
Ability to interact professionally and respectfully with employees at all levels
Minimum two (2) year degree or three (3) years HR related experience
Proficient in using an HRIS system and other HR related systems
Proficient using MS Word, Excel, Outlook, and Teams
Must possess a valid driver's license and be insurable

Responsibilities

Serve as a primary point of contact for 50-100 new hires per month during the pre-boarding and onboarding period, answering questions and providing a positive first impression of the organization
Manage and track completion of new hire paperwork, including offer letter acknowledgments, employment forms, I-9 verification, and other required documentation
Coordinate background checks, drug screenings, and other pre-employment requirements, following up as needed to ensure timely completion
Partner with appropriate departments to ensure all systems access is granted prior to the employee's first day of employment
Communicate onboarding timelines, checklists, and expectations to new hires, hiring managers, and other stakeholders
Maintain accurate onboarding records and status trackers, ensuring compliance with company policy and applicable employment law
Enter and update new hire information in HRIS and other relevant systems
Follow up with new hires and managers during the first weeks of employment to confirm onboarding tasks are complete and address any outstanding needs
Identify and escalate onboarding process gaps or delays to appropriate HR leadership
Maintain confidentiality of sensitive employee information throughout the onboarding process
Continuously look for opportunities to improve onboarding efficiency and the new hire experience