HR Specialist - Onboarding & HRIS

Rivers Casino Careers•Des Plaines, IL

2d•Onsite

About The Position

Detail-oriented and organized HRIS and Licensing/Onboarding Specialist to manage and maintain the accuracy of Human Resource Information System (HRIS) data, oversee licensing compliance, and ensure a smooth onboarding process for new team members. This role is critical to supporting HR operations and maintaining compliance with organizational policies and regulatory requirements.

Requirements

Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent experience) preferred.
Minimum of 1 year of experience in HRIS administration, licensing compliance, or HR coordination preferred or combination of education and experience.
Proficiency/knowledge in HRIS platforms (e.g., UKG, Workday, ADP, or similar)
Experience with Google Suite and advanced use of Microsoft Excel.
Strong attention to detail and ability to manage multiple tasks and deadlines.
Excellent communication and interpersonal skills.
Ability to maintain the highest levels of confidentiality.
Ability to work flexible shifts and days of the week including holidays and occasional evenings/weekends.
Ability to obtain and maintain all necessary licensing.
Ability to work in a high pressure, fast-paced environment.
Bend, stretch, and stand for extended periods of time.
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at a time.

Responsibilities

Distributes all Illinois Gaming Board (IGB) license applications and Rivers Casino onboarding paperwork to job offered candidates for both external hires and internal transfers.
Coordinates, schedules, and completes onboarding appointments for job offered candidates.
Reviews all incoming IGB license applications and company onboarding forms.
Manages, tracks, and resolves all issues pertaining to Team Member licensing with the Illinois Gaming Board.
Keeps management informed.
Coordinates and completes on-site state fingerprinting appointments.
Communicates with IGB offices to inform of upcoming appointments, request license status updates, and to provide updates on pending applications.
Responds to IGB requests for updates and information.
Communicates license approval status to coordinate employment start via phone and e-mail.
Notify employees and supervisors of upcoming expiration dates and coordinate renewal processes.
Maintain a comprehensive database of licenses and certifications, including supporting documentation.
Prepare and organize onboarding paperwork for new hires, ensuring all required documents are completed accurately and on time.
Coordinate background checks, I-9 employment eligibility verifications, and other pre-employment processes.
Serves as the primary point of contact for new hires, providing guidance and answering questions about onboarding requirements.
Collaborate with other departments to facilitate a seamless onboarding experience
Enter, update, and maintain accurate employee data in the HRIS system, including personal information, job titles, pay rates, benefits, and performance records.
Serves as the primary contact and support for HR Reporting including creating and maintaining reports and dashboards.
Weekly, monthly, quarterly and annual HR metrics reporting.
Generate HRIS reports to support decision-making and compliance efforts.
Maintains and ensures the accuracy of all HRIS systems in relation to all Team Member transactions, benefit administration, performance tracking, and compensation.
Ensure data integrity by performing regular audits and resolving discrepancies.
Partners with Human Resources, Payroll, Information Technology, Planning & Analysis, and other departments to fully utilize systems and data.
Ensures that records, files, and electronic tracking systems are maintained accurately to ensure compliance according to company and regulator policies and procedures.
Assists with creating and running HRIS and benefits related reports for leadership, governmental agencies, and the IGB in specified formats as needed.
Timely uploads of file feeds for various partners and vendors.
Assists the HR Coordinator with offboarding processes, ensuring proper documentation and system updates.
Provide support for special HR projects and initiatives as needed.
Stay up-to-date with HRIS software updates and best practices to enhance system utilization.
Represents the casino at recruitment events as the employer of choice.
Assists the recruiting team with pre-screens on high volume days.

Benefits

Medical, Dental, Vision, and Life Insurance
401K – 4% match to 5% Team Member Contribution
$1 Daily Meals
Earn up to 18 Days of Paid Time Off Your First Year
Free Shuttle from Rosemont’s Blue Line Station
Free Parking
On-Site Rivers Casino Scholarship Program for Team Members and their Children/Grandchildren
Tuition Reimbursement
Fitness/Gym Reimbursement
Community Volunteer Opportunities
Leadership Training & Career Advancement Programs
Team Member Exclusive Discounts