HR Specialist II

Keolis Canada•Austin, TX

18h

About The Position

Knowledge and Experience: 1 to 3 years progressive HR experience Proficient with MS Office Suite Working knowledge of HRIS and payroll systems UltiPro (UKG) knowledge helpful Payroll processing knowledge Demonstrated background of general HR practices, FMLA/LOA, Benefits and Recruitment Must have high level of attention to details Able to organize and complete tasks to set standards Knowledge and understating of HR practices and policies Labor union experience preferred Transportation experience is helpful Must maintain confidentiality and safeguarding of sensitive Skills: Must have effective communication skills, both written and oral Excellent time management skills with ability to prioritize in a fast-paced environment to meet deadlines Able to work flexible hours to meet the needs of the business; to include weekend and holidays Delivery of excellent customer service to fellow employees that have general questions and concerns An ethical approach to HR practices Strong interpersonal skills Intermediate computer skills Must be able to initiate troubleshooting when needed and provide resolution Must be self-motivated and be able to work without direct supervision at all times Ability to work both as a team member and on own initiative Must be willing to travel between facilities, based on business need for training, meetings, PTO coverage, etc. Key Accountabilities: Assist with New Hire Orientation (collecting documentation, assisting with HRIS (UKG) enrollment) Update new hire tracker as employees complete pre-employment requirements and sending communication to new hires regarding Orientation. Accountable for accurately tracking bargaining unit attendance in compliance with the Collective Bargaining Agreement (CBA) – operations, training and maintenance. Communicate regularly with the operations and maintenance department regarding employees attendance record. Notify management when employees are out of compliance with the CBA. Be a liaison between management and employees to resolve employee inquiries Backup for accurate tracking of FMLA requests First point of contact for HRIS (UKG) system inquiries from employees Assist employees with updating UKG and resetting passwords Assist employees with payroll questions (i.e. review time sheets and/or print paycheck) Accurately name and upload documents to employees’ profile in UKG Demonstrate employee advocacy and develop a reputation as a neutral and approachable HR professional serving all employees. Accountable for timely and accurate postings on HR bulletin board, to include removal of “expired” material. Create process documentation and work instructions for all tasks performed Assist with employee benefits programs consistent with corporate guidelines and informs employee of benefits. Assist employees with uploading dependent documentation to the benefits portal Assist with recruiting events and new hire processes Assist with events and projects associated with organizational culture development Coordinate employee appreciation events under the leadership of the Employee Engagement Manager Engage in employee development activities Assist with internal communication to enable process improvement related to increasing engagement and building an inclusive, supportive workplace Assist with maintaining and documenting electronic employee records to view past and current personnel records. Assist employees returning from leave of absence by coordinating drug test and training with the Safety and Training department, when applicable Other duties as assigned Additional Statements: Drug and alcohol screening: Employment contingent upon passing pre-employment drug and alcohol screen. Also, contingent upon receiving a favorable background check. Must pass a physical examination. Safety commitment: Safety is a way of life at Keolis. By placing safety first, we ensure the wellbeing of our employees, customers, and communities. Together we can become the most successful transportation company in the world. Environmental commitment: Keolis is committed to protecting the environment by minimizing the impact of operations to our people and the communities in which we operate. EEO statement: Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race, color, sex, religion, age, creed, marital status, national origin, ancestry, physical or mental disability, sexual orientation, or gender identification. We maintain a drug-free workplace and perform pre-employment substance abuse testing. Disclaimer and closing statement: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this job. Keolis is committed to offering our employees competitive compensation and benefits, opportunities for development and growth throughout an exciting and rewarding career, and the safest work environment possible.

Requirements

1 to 3 years progressive HR experience
Proficient with MS Office Suite
Working knowledge of HRIS and payroll systems
Payroll processing knowledge
Demonstrated background of general HR practices, FMLA/LOA, Benefits and Recruitment
Must have high level of attention to details
Able to organize and complete tasks to set standards
Knowledge and understating of HR practices and policies
Must have effective communication skills, both written and oral
Excellent time management skills with ability to prioritize in a fast-paced environment to meet deadlines
Able to work flexible hours to meet the needs of the business; to include weekend and holidays
Delivery of excellent customer service to fellow employees that have general questions and concerns
An ethical approach to HR practices
Strong interpersonal skills
Intermediate computer skills
Must be able to initiate troubleshooting when needed and provide resolution
Must be self-motivated and be able to work without direct supervision at all times
Ability to work both as a team member and on own initiative
Must be willing to travel between facilities, based on business need for training, meetings, PTO coverage, etc.
Must maintain confidentiality and safeguarding of sensitive

Nice To Haves

UltiPro (UKG) knowledge helpful
Labor union experience preferred
Transportation experience is helpful

Responsibilities

Assist with New Hire Orientation (collecting documentation, assisting with HRIS (UKG) enrollment)
Update new hire tracker as employees complete pre-employment requirements and sending communication to new hires regarding Orientation.
Accountable for accurately tracking bargaining unit attendance in compliance with the Collective Bargaining Agreement (CBA) – operations, training and maintenance.
Communicate regularly with the operations and maintenance department regarding employees attendance record. Notify management when employees are out of compliance with the CBA.
Be a liaison between management and employees to resolve employee inquiries
Backup for accurate tracking of FMLA requests
First point of contact for HRIS (UKG) system inquiries from employees
Assist employees with updating UKG and resetting passwords
Assist employees with payroll questions (i.e. review time sheets and/or print paycheck)
Accurately name and upload documents to employees’ profile in UKG
Demonstrate employee advocacy and develop a reputation as a neutral and approachable HR professional serving all employees.
Accountable for timely and accurate postings on HR bulletin board, to include removal of “expired” material.
Create process documentation and work instructions for all tasks performed
Assist with employee benefits programs consistent with corporate guidelines and informs employee of benefits.
Assist employees with uploading dependent documentation to the benefits portal
Assist with recruiting events and new hire processes
Assist with events and projects associated with organizational culture development
Coordinate employee appreciation events under the leadership of the Employee Engagement Manager
Engage in employee development activities
Assist with internal communication to enable process improvement related to increasing engagement and building an inclusive, supportive workplace
Assist with maintaining and documenting electronic employee records to view past and current personnel records.
Assist employees returning from leave of absence by coordinating drug test and training with the Safety and Training department, when applicable
Other duties as assigned