HR Specialist Employee Experience and Engagement

Carol Woods Retirement Community•Chapel Hill, NC

3d•Onsite

About The Position

The Human Resources Specialist supports employee experience from recruitment through separation by managing employee records, HR systems, onboarding processes, employee engagement activities, and staff development initiatives. This position serves as a key administrative and operational resource for the Human Resources department, ensuring accurate HR documentation, compliance with recordkeeping requirements, and positive employee experience throughout the employment lifecycle. The ideal candidate combines strong organizational skills with a solid understanding of human resources processes, HRIS systems, employee engagement initiatives, and training coordination. Also included in this position is the expectation that the person in this job will: Uphold and put into daily practice the values of Carol Woods. Support the well-being and quality of life of every individual resident. Function as a good steward of resident resources. Contribute to Carol Woods' approach to continual quality improvement. Support the concepts of a learning organization.

Requirements

Bachelor’s degree in human resources, or equivalent combination of education and experience.
Minimum of three years’ experience in Human Resources role
Experience in healthcare, senior living, or other service-oriented environments.
Experience HR records Compliance.
Working knowledge of HR principles, employment documentation, and recordkeeping.
Strong proficiency with HRIS systems and Microsoft Office applications.
Excellent organizational skills and attention to detail.
Ability to handle confidential and sensitive information with discretion.
Strong interpersonal and customer service skills.
Ability to manage multiple priorities and deadlines.
Excellent written and verbal communication skills.
Ability to work independently while collaborating effectively with managers and employees.

Nice To Haves

Professional HR certification such as SHRM-CP or PHR.
Use of Paycom a plus

Responsibilities

Coordinate and support employee onboarding, transfers, status changes, and separations.
Assist managers and employees with routine HR questions, procedures, and processes.
Maintain accurate employee records throughout the employment lifecycle.
Ensure compliance with organizational policies and applicable record retention requirements.
Establish, organize, and maintain employee personnel files in accordance with legal and organizational requirements.
Track required employment documentation and assist in maintaining compliance-related records.
Support HR leadership with documentation and reporting needs.
Serve as a primary administrator for HR systems, including Paycom and other HR technology platforms.
Process employee data changes and ensure the accuracy of information within the HRIS.
Generate reports and dashboards for HR and organizational leadership.
Assist employees and managers with self-service functionality and system-related questions.
Coordinate employee recognition programs, celebrations, and engagement activities.
Plan and support employee appreciation events, milestone celebrations, wellness initiatives, and special employee programs.
Assist with employee communications related to engagement activities.
Gather employee feedback and support initiatives that enhance workplace culture and employee satisfaction.
Coordinate new employee orientation and onboarding activities.
Schedule and track required training programs and compliance education.
Maintain employee training records and generate reports on training completion.
Support leadership development, employee education, and continuous learning initiatives.
Maintain HR calendars, schedules, and departmental communications.
Assist with recruitment administration, including scheduling interviews and coordinating candidate communications.
Prepare reports, presentations, and employee communications assigned.
Participate in departmental projects and continuous improvement initiatives.