HR Shared Services Specialist (Hybrid in CA)

First American Financial•Santa Ana, CA

61d•$24 - $33•Hybrid

About The Position

Join a team that puts its People First! Since 1889, First American (NYSE: FAF) has held an unwavering belief in its people. They are passionate about what they do, and we are equally passionate about fostering an environment where all feel welcome, supported, and empowered to be innovative and reach their full potential. Our inclusive, people-first culture has earned our company numerous accolades, including being named to the Fortune 100 Best Companies to Work For list for ten consecutive years. We have also earned awards as a best place to work for women, diversity and LGBTQ+ employees, and have been included on more than 50 regional best places to work lists. First American will always strive to be a great place to work, for all. For more information, please visit www.careers.firstam.com. Join our team as our next HR Shared Services Specialist! In your role, you will be responsible for providing daily administrative and technical process support on escalated cases from HR Shared Services Representative Team (Tier 1). You will be supporting multiple aspects of HR operations with various Field and Functional HR teams by assisting in resolving inquires through additional research, to support the processing of large-scale events (i.e. restructuring, acquisitions), while partnering with HR subject matter experts (SME's) to address overall HR process issues, periodically acting as the HR liaison with vendors providing ad hoc HR-related products and services.

Requirements

Bachelor's degree in Human Resources, Business Administration, or equivalent experience
3+ years HR experience or practical work experience in multiple HR functional departments
Excellent customer service skills with strong, written, and oral communication skills
Proficient in processing workflow, transactions and data changes using Workday or other employee information systems
Demonstrated ability to work in a collaborative environment, build consensus and promote the exchange of information among project team members
Ability to identify, promote and implement changes to current practices and processes
Excellent written, oral, and interpersonal communication skills
Detail-oriented, strong analytical, problem solving, and organizational skills
Ability to handle multiple time-sensitive concurrent tasks and changing priorities in a fast-paced environment
Intermediate knowledge of Microsoft Office applications such as MS Word, Excel, Power Point and Outlook
Strong understanding in HRMS and Case Management technologies (e.g. Workday, ServiceNow)
Experience in Workday required
Must be flexible to adapt to work specified shift and extended hours as necessary to support workload

Nice To Haves

PHR preferred

Responsibilities

Provide Workday related transaction support and troubleshooting for cases escalated from Tier 1 support or HRBPs
Support organizational changes including acquisitions, restructuring, RIFs, etc. with a focus on handling system related transaction processing, gathering data for mass changes, handling position changes, and providing project and related preparation support to HRBPs
Partner closely with the business to ensure the correct information is received to create and/or process employee agreements and position/organizational changes
Provide reporting & analysis support, audit, and compliance support
Provide guidance related to time keeping support; including coordinating with payroll to process off-cycle commission and bonus requests
Provide escalated support for business specific policy and process questions that may require stronger business knowledge and/or coordination with HRBPs
Work with HRBPs to handle off-boarding processing including sending resignation / termination paperwork, processing termination, coordinating final pay, handling termination notices, maintaining termination checklists and completing exit interviews
Provide on-boarding support for internal and external candidates including processing or troubleshooting with Workday related onboarding transactions, gathering documentation, I-9 processing through E-Verify, etc.
Provide support for HR annualized programs including administration support related to communication, employee documentation, and auditing
Protects organization's value by keeping information confidential
Ensures SOP are being followed and non-compliant items are escalated as appropriate
Strong attention to service delivery levels and high customer service standards

Benefits

Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.

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