HR Shared Services Specialist

Applied Materials•Santa Clara, CA

3d•$25 - $34•Onsite

About The Position

The HR Shared Services Specialist (On-Site) will be a key point of contact for employees, providing on-site HR support and ensuring that all HR-related inquiries are addressed promptly and efficiently. You will be the first point of contact for HR queries, delivering a high level of customer service to employees and managers. The successful candidate will possess strong interpersonal skills, attention to detail, and the ability to maintain confidentiality. The roles and responsibilities for this role are listed below but not limited to -

Requirements

Extremely organized, high energy, optimistic, creative, fun, self-motivated, collaborative, hands on, detail oriented, flexible and team player
Customer service experience with demonstrated ability to effectively assess customer’s needs, quickly respond and problem solve required
Good Interpersonal and Communication Skills
Able to multitask in a fast- paced environment
Computer Literacy, knowledge of Microsoft Office (Word, Excel, PowerPoint and Teams)
Knowledge of HR Technology, Workday, i9, DocuSign, First Advantage and OnBase is a plus
High school diploma required

Nice To Haves

Bachelor’s degree in related field or equivalent experience is a plus
Minimum 2 years of working in a corporate high volume environment
Knowledge of HR Technology, Workday, i9, DocuSign, First Advantage and OnBase is a plus

Responsibilities

Day 1 Support: Coordinate new hires’ onboarding tasks
Support Day 1 New Hire Orientation – Santa Clara, CA
Support / facilitate New Hire paperwork collection
Facilitate New Hire Briefing (Virtual and in person)
I9 Support: Support new i9 verification and Re-verification requests
Support with federal government audit and requirements
Repository Support: Monitor and Process requests
Maintain Employee Files and Records
Reporting Support: Run and Distribute Weekly Reports
Offboarding support: Conduct Exit interviews
Handle documentation
Functional Expertise Executes HR administrative and operational processes accurately and efficiently.
Applies intermediate HR knowledge to ensure compliance with policies and procedures.
Uses analytical skills and structured methods to complete HR tasks effectively.
Business Acumen Understands how HR activities support organizational objectives and integrates team efforts with broader business goals.
Aligns work priorities with company standards and compliance requirements.
Collaboration & Communication Communicates clearly and professionally to exchange information and maintain effective relationships.
Collaborates with team members and stakeholders to achieve shared objectives.
Problem Solving Identifies and resolves routine issues independently using established procedures.
Exercises judgment to interpret or adapt processes when faced with non-standard situations.
Leadership & Accountability Operates as an individual contributor with no direct supervisory responsibilities.
Takes ownership of assigned tasks and seeks guidance for complex or unfamiliar situations.
Impact & Quality Ensures accuracy and quality of own work, contributing to team efficiency and compliance.
Maintains attention to detail to minimize errors and uphold HR standards.